About this opportunity
Nortia Staffing - Human Resources, Accounting and Administrative Staffing lists this Project Event Coordinator opportunity in san mateo, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
Partnering with companies and candidates to support HR, Payroll and Admin hiring!
Are you an organized, proactive Project Coordinator with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?
Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026 !
This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)
Contract details
Contract Duration: 4+ Months
Start Date: Early September
Location: Hybrid – must be able to work in Palo Alto and San Francisco
Compensation: Up to $40/hr
MUST have used project management tools such as Asana or Monday.com — this is a requirement!
As a key team member, you\'ll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce .
Project Coordination & Task Management
Track deliverables, timelines, and dependencies in Asana
Support project managers with status updates and risk identification
Maintain project documentation and knowledge sharing systems
Administrative & Meeting Support
Prep agendas, presentations, and reports for key meetings
Take notes and assign action items using project tools
Manage internal and external scheduling logistics
Support inbox management and digital filing
Operations & Systems Support
Keep Salesforce records up to date: contacts, meetings, campaigns
Align data across spreadsheets, CRM, and project systems
Support internal communications and templates (e.g., visa letters)
Event & Program Support
Assist with internal events and logistics for a major 2026 Forum
Help teams stay aligned and prepared through every event phase
What You Bring
Required
Strong experience with Asana and Salesforce
Exceptional organizational and communication skills
Proven ability to manage multiple priorities and meet deadlines
Tech-savvy and detail-oriented, with a collaborative mindset
Ability to work independently and maintain confidentiality
Preferred
Background in fast-paced, mission-driven, or nonprofit environments
Experience in administrative coordination, operations, or events
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Philanthropic Fundraising Services
Non-profit Organizations
Software Development
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Worksite address
san mateo, CA, 94409, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.