Job description
This is a remote position.
Our client is looking for a Project Manager & Executive Assistant to support their growing operations and leadership team. They are an innovative professional services firm recognized for optimizing internal processes and helping organizations execute their strategic goals more effectively. This role is ideal for someone proactive, detail-oriented, and highly organized, who can turn ideas into structured actions while ensuring alignment and accountability across teams in a fast-paced environment.Responsibilities
Project & Task Management
Review recorded calls and transcripts to identify key actions, updates, and priorities.
Keep project plans, task boards, and documentation organized and up to date, primarily within Notion.
Monitor progress and deadlines, address blockers, and ensure timely completion of deliverables.
Lead internal sprint cycles by setting priorities, assigning responsibilities, and maintaining accountability across the team.
Coordinate internal workflows, tools, and systems to support efficient execution.
Administrative & Executive Support
Manage scheduling, calendars, and operational logistics for leadership.
Prepare meeting agendas, capture notes, and share post-meeting summaries with clear next steps.
Assist the founder with strategic priorities, ensuring timely follow-up and execution support across ongoing initiatives.
Requirements
2–4 years of experience in project management, executive assistance, or operational support roles.
Strong organizational skills and the ability to manage multiple workstreams simultaneously.
Familiarity with agile or sprint methodologies and general project management principles.
Excellent written communication skills and meticulous attention to detail.
Comfortable working independently, proactively following up, and ensuring accountability.
Experience using Notion or a willingness to quickly learn it.
Qualifications
Proven experience coordinating between cross-functional teams.
Track record of managing priorities, processes, and deliverables with minimal supervision.
High adaptability and comfort working in dynamic, evolving environments.
Bonus if experienced with digital agencies, startups, or consulting firms.
Benefits
Full-time position
100% remote—work from anywhere
Opportunity to collaborate directly with a visionary founder and dynamic team
Professional growth in strategic project management and operations
Flexible, modern work environment with autonomy and impact
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.