About this opportunity
Prism Professional Services Group, LLC. lists this Project Manager opportunity in maricopa county, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
We are seeking a detail-oriented and proactive Project Manager to support and lead small to medium projects and sub-projects from proposals through closeout. This role is responsible for coordinating scope, schedule, budget, invoicing, deliverables, and client communication while working closely with Senior Project Managers, internal execution teams, consultants, and clients.
Responsibilities:
Identify all required Prism and consultant scopes through field walks, RFP review, and client coordination
Independently define scope for small, medium, and large sub-projects and lead projects
Prepare detailed cost estimates for projects of varying size and complexity
Identify scope gaps, risks, and additional service opportunities
Prepare proposal write-ups including scope, deliverables, services, assumptions, and exclusions for small and medium projects; assist on larger or lead projects as assigned
Support contract execution, funding setup, and project initiation activities
Identify potential scope gaps or additional service opportunities during proposal and execution phases
Coordinate internal and external project kick-off meetings
Establish project folders, BIM360 setup, SmartSheet, QA/QC tracking, and required documentation
Ensure project information (schedule, milestones, forecast, team, contacts) is updated prior to kickoff
Coordinate with drafting and document control teams to obtain required background files
Develop and maintain project schedules based on scope, deliverables, and stakeholder availability
Monitor progress and adjust schedules due to scope changes, missing information, or unforeseen conditions
Identify scope changes and evaluate impacts to fee and schedule
Coordinate and process change orders with the client and internal teams
Ensure approved scope changes are clearly communicated to execution teams
Coordinate project funding updates based on executed contracts
Establish and maintain project invoice schedules aligned with project milestones
Issue client invoices and review/approve consultant invoices
Track AR due dates and support timely collections
Maintain accurate project cost forecasting and support corrective actions to minimize profit loss
Save and organize all project financial documentation
Serve as a primary point of contact for internal teams, consultants, and clients
Lead or support internal workgroup meetings to review project status and deliverables
Facilitate meetings to resolve schedule, cost, or performance escalations
Prepare and distribute meeting agendas and minutes in a timely manner
Communicate project updates clearly and consistently to all stakeholders
Coordinate QA/QC reviews to confirm deliverables meet scope and quality requirements
Verify completeness of project deliverables prior to submission
Issue deliverables to client document control systems, including transmittals and supporting files
Review project performance metrics regularly
Document known project impacts and risks
Coordinate with supervisors to address performance or cost concerns
Identify opportunities for process improvement and additional client services
Perform other duties as assigned.
Qualifications:
Bachelor’s degree in Engineering, Architecture, Construction Management, or related field (or equivalent experience)
1- 3 years of project management or project coordination experience (level dependent)
Experience managing schedules, budgets, consultants, and deliverables
Strong written and verbal communication skills
Proficiency with project management tools (SmartSheet, BIM360, MS Project, or similar preferred)
Ability to manage multiple projects and priorities simultaneously
Client-facing experience and comfort leading meetings
Strong organizational and documentation skills
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.