About this opportunity
Oak Hill Management lists this Property Administrative Assistant opportunity in raleigh, North Carolina. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview: The Property Administrative Assistant works alongside the Property Manager to support the daily operations of commercial properties and retail centers throughout the Raleigh market. This position serves as a key point of contact for tenants and vendors while providing administrative support for property operations, tenant relations, work order management, and project coordination. The ideal candidate is organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment.
This is a FULL-TIME, hourly position that is required to work out of our property management office.
Specific Duties and Responsibilities:
* Communicate professionally and effectively with tenants, vendors, and internal team members.
* Respond to tenant requests promptly and ensure timely follow-up and resolution.
* Create, monitor, and update work orders through the property management system.
* Assist with tenant service requests and maintain accurate documentation of communications and completed work.
* Prepare and distribute monthly tenant invoices, account statements, notices, and other property-related correspondence.
* Maintain tenant files, lease documentation, certificates of insurance, service contracts, and other property records.
* Coordinate vendor scheduling for maintenance requests, tenant improvements, and small projects.
* Assist with tenant upfit projects by obtaining proposals, scheduling vendors, and tracking project progress.
* Work closely with the Property Manager to support tenant move-ins, move-outs, and lease administration activities.
* Maintain organized electronic and physical filing systems.
* Assist with maintaining office supplies, equipment, and general office organization.
* Become proficient in AppFolio, Google Workspace, and other company systems.
* Support special projects and perform additional duties as assigned.
Education and Experience:
* Associate degree in Business Administration, Real Estate, Accounting, or related field preferred.
* Minimum of 2 years of administrative, customer service, office management, or property management experience preferred.
* Prior commercial real estate or property management experience strongly preferred.
* Experience with AppFolio or similar property management software preferred.
* Strong working knowledge of Google Workspace applications.
* Excellent written and verbal communication skills.
* Strong organizational, time management, and follow-through skills.
* Ability to manage multiple tasks and priorities while maintaining attention to detail.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.