About this opportunity
Malco Products, Inc. lists this Purchase Specialist opportunity in barberton, Ohio. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Reports to: Materials Manager
The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.
Summary:
The Purchasing Specialist is responsible for assisting the Materials Manager and Purchasing Manager in the purchasing, planning, and inventory management of finished goods and components. This role works closely with internal teams and external vendors to ensure purchase orders are placed in a timely manner to meet production demand, maintaining inventory stock levels based on historical movement, forecast data, and promotional activities. The Purchasing Specialist builds collaborative vendor partnerships, processes requisitions and documents competitive bidding, maintains accurate pricing and vendor information in the ERP system, and resolves discrepancies between purchased price and invoiced cost. This is a developmental purchasing role intended to build toward increased buying responsibility, requiring strong attention to detail, sound judgment, and the ability to work under pressure in a fast-paced manufacturing environment.
Responsibilities:
Specific duties are intended to describe activities that support the summary above. The list is not all inclusive – other duties may be required to cover the breadth and depth of the position.
Purchasing & Order Management
Place purchase orders in a timely manner based on supplier lead-times and confirm receipt of purchase orders by suppliers
Maintain inventory stock levels set by management and replenish those levels based on historical movement, forecast data, and promotional activities
Process requisitions for supplies, research products, clarify specifications, and document competitive bidding
Vendor Relations & Sourcing
Build and maintain vendor relationships to achieve collaborative partnerships
Research and select vendors in given circumstances, evaluate vendor performance, and utilize different vendor sources to fill orders as directed
Search out alternate vendors or supplies during periods of shortages or stockouts
Support supplier negotiations by gathering quotes, comparing pricing, and preparing supporting analysis
Expediting & Order Follow-Up
Follow up on back orders, expedite delivery of orders, and make special arrangements for delivery as needed
Communicate expected delivery dates to the affected departments in a timely manner
Track supplier delivery and quality performance for assigned items; escalate recurring issues to the Materials Manager
Pricing, Cost & Discrepancy Management
Maintain pricing and vendor information in Microsoft Dynamics AX to ensure immediate and accurate access to information
Manage discrepancies between purchased price and invoiced cost, working with suppliers and internal Accounting to resolve issues
Assist in identifying cost-reduction opportunities without compromising quality or delivery performance
Process Improvement & Compliance
Drive continuous improvement in all aspects of the procurement process
Take part in the Quality Improvement Team (QIT) process and support others in a consulting capacity
Understand and follow Malco’s Quality Policy and Quality Objectives; access and follow procedures and work instructions applicable to the job function
Education: Bachelor’s Degree (Business Management) preferred, or an Associate’s Degree along with commensurate experience and training may be considered.
Experience / Requirements:
Minimum of 2 years of experience as a buyer, or any combination of experience, education, or training that would provide the level of knowledge, skills, and ability required, preferably in a manufacturing environment
Familiarity with purchasing procedures and documentation requirements
Experience with Microsoft Office and Microsoft Dynamics xhqgsiq AX preferred
Ability to communicate effectively with sales representatives, in person or through written communication
Ability to assimilate information and make decisions while working under pressure in a detailed, organized manner
Willingness to pursue certification in Purchasing Management (e.g., CPM, CPSM) or Production and Inventory Management (e.g., CPIM) is a plus
Soft Skills:
Interpersonal & Communication Skills – communicates clearly and builds rapport with vendors, sales representatives, and internal stakeholders at all levels
Attention to Detail & Follow-Through – ensures purchase orders, pricing, and vendor records are accurate, current, and complete
Decision-Making Under Pressure – able to assimilate information and make sound, timely decisions in a detailed, organized manner
Eagerness to Learn & Grow – actively seeks feedback, develops product and vendor knowledge, and builds toward increased purchasing responsibility
Organization & Multitasking – able to prioritize, balance, and coordinate multiple purchasing tasks with strong follow-through
Sense of Urgency & Initiative – acts as a self-starter, following direction and meeting deadlines while working independently
Worksite address
barberton, OH, 44203, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.