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Job description
Position Summary
The Purchasing Administrative Assistant supports the procurement function within a mechanical
contracting company by coordinating purchasing activities, maintaining accurate records, and
ensuring timely delivery of materials and services. This role plays a critical part in supporting
project timelines by assisting with vendor communication, purchase order processing, and
documentation related to mechanical construction projects (e.g., HVAC, plumbing, piping
systems).
Key Responsibilities
• Assist in creating, issuing, and tracking purchase orders for materials and equipment.
• Maintain and update vendor databases, pricing lists, and procurement records.
• Communicate with vendors to obtain pricing, availability, and delivery timelines.
• Track material deliveries to ensure alignment with project schedules and site
requirements.
• Coordinate with project managers, estimators, and field personnel to understand job
specific material needs.
• Review purchase requisitions for accuracy and completeness prior to order placement.
• Resolve discrepancies related to invoices, deliveries, or damaged materials.
• Assist in negotiating pricing or identifying cost-saving opportunities when applicable.
• Maintain organized electronic and physical filing systems for purchase orders, contracts,
and vendor documentation.
• Support inventory tracking and coordination with warehouse or job site logistics.
• Generate procurement reports and assist in budget tracking for projects.
• Ensure compliance with company policies, safety standards, and contractual
requirements.
FLSA – Non-Exempt
PIeb2c5a49cc
Worksite address
burlington, NC, 27215, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.