Job description
This is a remote position.
Rockstaris hiring a full-time QuickBooks Online Specialist on behalf of our client, a growing home medical equipment provider.
This position is responsible for maintaining accurate financial records across multiple company accounts, ensuring all transactions are properly recorded, reconciled, and reported in QuickBooks Online. This is a hands-on bookkeeping role requiring proven, day-one proficiency in QuickBooks Online, candidates without direct QBO experience will not be considered. The ideal candidate is self-directed, organized, and brings hands-on QuickBooks Online experience they can apply immediately.
Key Responsibilities
Transaction Management & Reconciliation
Post and reconcile all debits and credits across assigned accounts, ensuring accuracy and completeness on a daily, weekly, and monthly basis
Perform bank and credit card reconciliations, resolving discrepancies promptly and documenting all variances
Import credit card transactions into QuickBooks Online and accurately match expenses to corresponding credit card payments
Chart of Accounts & Coding
Maintain and update the Chart of Accounts, adding, editing, or inactivating accounts as directed to ensure proper classification of all transactions
Code and categorize all expenses by account, class, and location in accordance with company policy
AP/AR & Journal Entries
Process accounts payable and accounts receivable transactions, including invoices, bills, and payments
Prepare and post journal entries as needed, including accruals, prepaid amortization, and intercompany entries
Reporting & Compliance
Generate and distribute standard financial reports, including Profit & Loss by class, Balance Sheet, and Accounts Receivable and Payable aging summaries
Maintain organized and complete financial records in compliance with company recordkeeping policies
Support month-end and year-end close processes, providing documentation and reports to management and outside accountants as requested
Assist with 1099 preparation and other annual compliance tasks as directed
Tools & Systems
QuickBooks Online
Microsoft Excel or Google Sheets (for supplemental reporting and reconciliation)
Requirements
Demonstrated intermediate to advanced proficiency in QuickBooks Online, this is a non-negotiable requirement, candidates without verified QuickBooks Online experience will not be considered
Solid working knowledge of generally accepted accounting principles (GAAP) and double-entry bookkeeping
Proven experience posting and reconciling debits and credits in a multi-account environment
Experience importing and matching credit card transactions in QuickBooks Online
Ability to add and maintain accounts within the QuickBooks Online Chart of Accounts
Strong attention to detail with the ability to identify and resolve discrepancies independently
Proficiency in Microsoft Excel or Google Sheets for supplemental reporting and reconciliation
Preferred Qualifications
QuickBooks Online certification (ProAdvisor)
Experience with multi-entity or multi-location bookkeeping
Familiarity with healthcare industry accounting, including Medicare/Medicaid billing categories and DME expense classification
Associate's or Bachelor's degree in Accounting, Finance, or a related field
Experience supporting an outside CPA or tax preparer at year-end
Non-Negotiables
Accuracy and accountability, catches errors before they become problems
Reliable, meets month-end deadlines consistently without reminders
Clear communicator, able to explain a financial discrepancy to a non-accountant
Confidentiality, handles all financial data with the highest degree of discretion
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families across the Globe
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.