Job description
This is a remote position.
About the Role
We are seeking ahighly organized and proactive Executive Assistantto support real-time operations across multiple business and legal projects. This isnot a basic VA role—we’re looking for someone who can think critically, maintain structure, and help drive execution, not just complete tasks.
You will work closely with leadership to manage active projects, organize workflows, and ensure tasks move forward efficiently.
Key Responsibilities
Track and manage multiple projects (clients, legal, and business initiatives)
Organize and maintain documentation, including AI-generated content
Convert drafted materials intopolished deliverables(Word, PDF, PowerPoint)
Draft and respond to emails, messages, and follow-ups
Manage scheduling, confirmations, and calendars
Support real-time task execution (client updates, invoices, next steps)
Conduct light research (vendors, grants, opportunities)
Assist with overall business operations and coordination
Role Scope
Work closely inreal-time collaborationwith leadership
Execute and organize tasks based on direction
Not responsible for creating legal documents from scratch
Requirements
Strongorganizational and project management skills
Proficiency inMicrosoft Word and PowerPoint
Experience usingAI tools (e.g., ChatGPT)
Excellentwritten communication skills
Proactive, detail-oriented, and able to take initiative
Able to work in afast-paced, dynamic environmentwith quick response times
Nice to Have
Experience withAI video tools or avatars
Strongpresentation design skills
Basicproject management experience
What We’re Looking For
Someone who can bring structure, keep projects on track, and ensure nothing falls through the cracks while supporting execution in real time.
Reminders:
Attaching your resume is optional but highly recommended to ensure the accuracy of your application.
A Loom video is required as clients may request it during the selection process.
Complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently.
*Long-term opportunity with growth potentialfor the right candidate.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.