Job description
The Administrative & Operations Coordinator supports a fast-moving team by managing data, communications, and outreach with precision and personality. This person works autonomously, owns their workload, and brings the energy every single day — flair, swag, and sharp organizational skills included.
Strong communication, Microsoft Suite proficiency, and CRM adaptability are essential to succeeding in this
role.
Key Responsibilities
Spreadsheet & Data Management
Autonomous data entry and spreadsheet management — no micromanaging required.
Collect, organize, and maintain accurate records with high attention to detail.
Keep data clean, structured, and accessible for the full team at all times.
Email & Document Workflows
Handle high-volume email workflows — managing 4+ emails with attachments daily.
Extract and convert documents to PDF, organizing shared notes and files across OneDrive.
Keep shared drives current and clean so the team always knows where to find what they need.
Tools & Technology
Full Microsoft Suite proficiency is non-negotiable (Word, Excel, Outlook, Teams, OneDrive).
CRM adaptability — you may not know every platform, but you learn fast and apply it well. (Current CRM is Bonzo)
Comfortable picking up new tools and systems without slowing down.
Outreach & Communication
Warm calling — not cold outreach. You understand the difference and build rapport fast.
Professional, confident phone presence with the ability to represent the team well on every call
Skills, Knowledge and Expertise
Above average English communication skills — both written and verbal.
Warm, confident, and professional phone and in-person presence
Personality fit is critical: must be personable, self-driven, and naturally relationship-oriented. Flair and a bit of swag are part of the job.
Prior experience in administrative support, operations coordination, or a related field is a strong advantage.
Comfortable with CRM platforms and standard administrative tools.
Highly organized with strong follow-through and attention to detail. • Able to work independently, manage multiple tasks, and prioritize effectively.
Microsoft Suite proficiency required; experience with OneDrive and shared document systems is a plus.
Benefits
Above market salary
HMO on Day 1 for principal and two dependents
Government-mandated benefits
Performance-based Incentives
Quarterly Company Events
1,000 PHP De Minimis
Equipment and software provided
Originally posted on Himalayas
Who can apply
The source lists worldwide eligibility. Accepted UTC offsets: UTC-11, UTC-10, UTC-9.5, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC-4, UTC-3.5, UTC-3, UTC-2, UTC-1, UTC+0, UTC+1, UTC+2, UTC+3, UTC+3.5, UTC+4, UTC+4.5, UTC+5, UTC+5.5, UTC+5.75, UTC+6, UTC+6.5, UTC+7, UTC+8, UTC+8.75, UTC+9, UTC+9.5, UTC+10, UTC+10.5, UTC+11, UTC+12, UTC+12.75, UTC+13, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.