About this opportunity
Career Group Companies lists this Receptionist opportunity in miami, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Receptionist
Location: Miami, FL
Schedule: Full-Time | Monday–Thursday | Friday Rotational Schedule
Compensation: Competitive, DOE
Increase your chances of an interview by reading the following overview of this role before making an application.
About the Role
Our confidential client, a leading global investment firm, is seeking a polished and welcoming Receptionist to serve as the first point of contact for the firm. This individual will manage a high-volume switchboard, warmly greet employees and guests, and provide a range of administrative and office support. The ideal candidate is highly organized, detail-oriented, service-minded, and able to manage competing priorities with professionalism, discretion, and sound judgment.
Responsibilities
Manage a high-volume switchboard, accurately directing calls while maintaining a calm and professional demeanor
Screen calls and determine call priority using sound judgment and company protocols
Greet and assist employees and guests in a warm, professional manner
Provide clear and accurate company information, directions, and general assistance
Provide clerical support, including data entry, maintaining logs, and distributing mail
Follow company security protocols and ensure guests are properly escorted
Serve as the primary point of contact for vendors, couriers, delivery services, and other visitors
Process and reconcile travel and expense reimbursement requests in accordance with company policies
Coordinate domestic and international travel, including flights, hotels, transportation, reservations, itineraries, and meetings
Maintain detailed calendars, contacts, and databases for multiple professionals while ensuring accuracy and confidentiality
Coordinate logistics for internal and external meetings and conferences, including video conferencing, catering, meeting materials, printing, and presentations
Assist with department activities and special events as needed
Handle sensitive and confidential information with the highest level of discretion
Collaborate with team members and provide support as needed
Assist with internal projects and other ad hoc responsibilities as requested xhqgsiq
Requirements
High school diploma required; college degree preferred
Minimum of 2 years of relevant receptionist or administrative experience
Proficiency in Microsoft Office Suite
Knowledge of Concur and Salesforce preferred
Excellent written and verbal communication skills
Strong confidentiality, discretion, and professional judgment
Exceptional interpersonal and customer service skills
Highly organized and detail-oriented with the ability to manage multiple priorities
Reliable, punctual, and professional
Ability to occasionally assist outside of standard business hours with urgent needs, including last-minute travel changes
Worksite address
miami, FL, 33222, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.