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Job description
ReceptionistThe Receptionist will be responsible for overseeing the administration of the front desk. The Receptionist will serve as first point of contact for the company by answering the main phone line and greeting all visitors and guests. In addition, this role will order office supplies, coordinate vendor pickup and drop-off, and maintain office equipment maintenance.Essential FunctionsAnswer all incoming calls on the main, multi-line system and direct to the appropriate contact, voice mail box and/or handle as needed. Take messages and communicate to employees. Serve as back-up for other phone lines when office admin staff is on break.Greet visitors and guests, notify their contact and escort to destination as needed. Receive and distribute mail to appropriate departments. Sign for packages, enter them in the log, and notify recipients.Order and maintain office and kitchen supplies. Call outside vendors as needed to service and repair office equipment.Assist with internal communications with the Mountain Winery team, such as documentation for show meetings, radio sign in sheets, and check lists for staff.Coordinate vendor pickup and drop-off, including FedEx/UPS/USPS.May assist with reconciling expense reports: gather and review receipts, enter/submit information into the company software. May assist marketing group with e-cards, e-newsletters and flyers.May assist with administrating booking procedures: talk to artist, place holds, calendar artist and make arrangements for ticket sales. Answer any inquiries via social media and website. Assist with settlement information.Required QualificationsHigh School Diploma or its equivalency0-2 years Of related work experienceComputer savvy with strong phone skillsProficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systemsMust have a friendly, calm, and outgoing demeanorExperience in front office operationsAbility to work with various personalities and to deal with difficult peopleStrong interpersonal, as well as written and verbal communication skillsStrong time management skillsAbility to build and maintain relationshipsInterest in the music industry a plusPayscale: $18.00Bonus: This position is not eligible for a bonus under the current bonus plan requirements.Benefits: Part-time: This position may be eligible for benefits (ACA qualification).AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.AEG's policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.Employer does not offer work visa sponsorship for this position.
Worksite address
saratoga, CA, 95070, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.