About this opportunity
Ohio Aerospace Institute lists this Receptionist/Office Coordinator opportunity in dayton, Ohio. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Receptionist/Office CoordinatorParallax Advanced Research's Mission is to deliver innovative research and provide technology, human, and business solutions via The Science of Intelligent Teaming™ for government, industry, and academic clients with critical challenges. The Receptionist/Office Coordinator provides highly professional administrative support to Parallax's headquarters buildings by managing front desk operations, maintaining shared meeting spaces, managing office and kitchen supply levels, handling information requests, performing clerical functions, and assisting in the coordination of other daily office operations. This role is essential to maintaining efficient and organized office workflow.The essential functions include, but are not limited to the following:Answer and direct phone calls, emails, and other correspondence in a professional and timely mannerSchedule and coordinate meetings, appointments, and occasional travel arrangementsManage conference room calendarsProvide on-site event and meeting support in conjunction with administrative team, including preparation of meeting materials, room preparation and reset, coordination of catering, and other meeting supportMaintain and organize files, databases, and records—electronic and paperPrepare reports, memos, letters, and other documentsAssist other administrative staff in the preparation of regularly scheduled reports and presentationsOrder and maintain office and kitchen supplies and inventoryPrepare, submit, and track purchase requests and expense reportsHandle sensitive information with a high level of confidentialitySupport project coordination, research, and tracking as neededLiaise with internal staff and external partners and vendorsPerform general clerical duties including photocopying, scanning, and mailingMinimum Qualifications (Knowledge, Skills, and Abilities)High school diploma or equivalent; associate's degree or higher preferred2+ years of administrative or office support experienceProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Professional demeanor and customer service orientationStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to work independently and as part of a teamDetail-oriented with strong problem-solving skillsPhysical Demands and Work EnvironmentStandard office environmentOccasional overtime may be requiredMay involve some standing or lifting of office supplies (up to 25 lbs.)Sitting & Posture – Ability to sit for long periods with good posture.Manual Dexterity – Use of a keyboard, mouse, and office equipment.Vision & Reading – Clear vision (corrected if needed) for screens and documents.Hearing & Communication – Ability to hear and speak clearly for calls and meetings.Mobility – Walking short distances, occasional reaching, bending, or lifting light objects.Cognitive Ability – Focus, problem-solving, and multitasking skills.Parallax Advanced Research is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
Worksite address
dayton, OH, 45431, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.