About this opportunity
Fireworks AI lists this Recruiting Coordinator [Contract] opportunity in san mateo, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Recruiting CoordinatorWe're looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.Key ResponsibilitiesOwn end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.Serve as the primary candidate point of contact with clear, timely communication.Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.Monitor communication from candidates and interviewers and act quickly to keep processes moving.Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.Support compliance, data accuracy, and consistent record keeping.Create and update process guides, checklists, and templates.Partner with recruiters to streamline workflows and improve recruiting operations.Assist with logistics, materials, and follow-ups for recruiting events.Collaborate with hiring managers and interviewers to ensure alignment and readiness.Support additional recruiting and people operations tasks as needed in a fast-paced environment.Preferred AttributesExtreme ownership mindset — full responsibility for schedules, communications, and outcomesHigh responsiveness and urgency — you act immediately on scheduling needs; deadlines are "now/asap"Strong attention to detailClear, confident communicator who can coordinate across candidates, recruiters, and hiring teamsComfort in fast-changing environments with multiple priorities in motionProactive problem-solver who anticipates issues before they occurPreferred Qualifications:2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).Why Fireworks?Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.Build What's Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.
Worksite address
san mateo, CA, 94403, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.