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Job description
Assistant, RecruitmentThis posting is for candidates who would like to be considered for any Recruitment Assistant openings at OUSD. This is not an advertisement of a current vacancy at OUSD, but rather an opportunity to submit applications to be screened for anticipated vacancies. This position will provide administrative support for OakTown Leaders and the Early Educator Apprenticeship Program. This role will support program operations, including processing reimbursements, stipends, purchase orders, purchasing requests, maintaining accurate trackers and records, responding to emails from apprentices, students, mentors, and school sites, and helping ensure timely follow-up across both programs.The Recruitment Assistant provides administrative and clerical support to the recruiting department, assists in meeting the recruiting goals and objectives of the organization, and provides quality customer service to both external and internal employees and applicants. The Recruitment Assistant is the first point of contact and is responsible for promoting a good first impression to candidates and employees.Representative duties include:Handle all recruitment queries in a responsive, customer-focused way; provide a comprehensive first line of information and advice.Provide excellent customer service to external and internal candidates to ensure a positive experience in supporting in-person and online recruitment.Respond to queries from recruiting managers, supporting and advising them to follow the correct procedures for high quality recruitment.Communicate effectively and confidently at all levels, over the phone, face to face and by email.Communicate regularly with the Recruiting team to ensure available positions are accurately posted and up to date internally and externally.Support the recruitment process in optimizing the candidate experience and completing administrative tasks of the candidate process (offer letter creation, new hire paperwork, background checks, etc.).Arrange for shortlisted candidates to take relevant assessments when appropriate, mark and record results accurately to contribute to the recruitment decision.Process all reference requests; ensure responses are back within agreed timescales.Assist Recruiters, hiring managers and Staffing Analyst with applications to minimize delays and errors; review and log all returned disclosures, informing recruiting managers of the outcome where appropriate.Assist in the planning and execution of recruiting events.Assist in all aspects related to interview day execution including, scheduling and facility/conference room reservations.Work on projects to improve or implement core recruiting processes and tools.Assist in the coordination of other recruiting activities as needed.Ensure all recruiting managers are trained and able to use the EdJoin and other online recruiting websites; coach individuals as necessary.Maintain online postings, assist hiring managers in accessing and using the websites to enable responsive and effective recruitment.Run reports, analyze recruitment data and monitor performance to provide recommendations and proactively address any issues.Liaise with Communications, Recruiters, Staffing Analysts, hiring managers and other staff to ensure consistent, professionally branded recruitment advertising.Continually monitor recruitment practice for compliance with legal requirements, collective bargaining agreements and OUSD standards, escalating any concerns as appropriate.Work in accordance with agreed timelines to provide excellent service and retain the best candidates.Attend trainings and collaborative sessions to share best practices and disseminate knowledge.Maintain applicant/employee confidentiality in accordance with information protection policy and procedure.Act as a comprehensive support function to the HR Department for ad-hoc tasks and future organizational projects.Undertake other duties from time to time as required by the Recruitment Manager or Talent Leadership.Qualifications include knowledge of federal, state, and District codes, best practices in recruitment, various District bargaining unit contracts, sound personnel practices and procedures, legal and equitable interview and selection techniques, employee benefits program administration, diverse backgrounds of District students, personnel and community, interpersonal skills, principles and practices of effective leadership, presentation, communication, and public speaking techniques, credentialing procedures, correct English usage, computer software, hardware, and related technology. Ability to handle highly confidential information, demonstrate excellent time management, learn new technologies and processes quickly, be a strategic thinker, be a creative thinker, generate excitement among potential and existing applicants, develop and implement recruitment plans, understand and interpret federal and state requirements and laws, establish and maintain effective working relationships, communicate effectively in English orally and in writing, learn new software applications, and operate personal computer, related software, and other office equipment.Prerequisites include an Associate's Degree or its equivalency, four (4) years of experience in human resources or related field, professional experience in recruiting or human resources, and a valid California Driver's License, if applicable.The pre-employment process includes employment eligibility which will include fingerprints, tuberculosis and/or other employment clearance.Working conditions include office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions. Physical requirements include consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.Non-Discrimination Policy: The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.
Worksite address
oakland, CA, 94601, US
Who can apply
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