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Job description
Registrar SpecialistThis is a 245 day position. Pay Schedule: Grade 113 This position is for the 2026 - 2027 school year.Department: Academics Schedule: 113Reports To: Registrar Services Manager Workdays: 245Classification: Classified FLSA Status: Non-ExemptPCS Code: 86 Date: January 2025Our Mission: In partnership with our community, we empower students to discover their potential and prepare for a successful future.Our Core Values: Belonging, Learning, Continuous Improvement and JoyOur Vision: Richland Two is a dynamic school district committed to creating an environment where students feel connected, engaged, and supported so that they can experience academic and personal achievement.Position SummaryUnder general supervision, supervises the registration and enrollment of all District students; assists the Richland Two Registrar in operating school choice programs; assists in administering and monitoring all District policies and procedures guiding school enrollments and related areas.Minimum RequirementsEducationAssociate's degree in secretarial science or business administration.Certification/LicenseMust possess a valid South Carolina driver's license or government issued picture ID.Work ExperienceA minimum of three years of experience with student registration, enrollment, withdrawals, and class assignments; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.Knowledge, Skills, and AbilitiesProficient knowledge of state law and District policies pertaining to student enrollment matters.Proficient knowledge of student registration, enrollment, withdrawals, transfers, and class assignment procedures.Knowledge of District safety and security procedures.Knowledge of District policies and procedures that pertain to the specific responsibilities of the position.Proficient knowledge and use of technical computer applications relevant to the position.Ability to effectively communicate with students, parents, school, and District staff in oral and written form.Ability to effectively conduct research using online platforms and public indexes.Ability to anticipate work to be completed and initiate proper and acceptable direction with little to no supervision and instruction.Ability to apply judgment and complex logic in defining problems, collecting information, and drawing valid conclusions.Ability to maintain high standards of organization, accuracy, and timeliness in exercising duties.Ability to work independently and as a productive member of a team.Ability to thrive in a fast-paced, continually changing work environment.Ability to handle frequent interruptions in a flexible manner and difficult, stressful situations in a professional and appropriate fashion.Essential DutiesAssists the District Registrar and school staff with the implementation of the District's online and site-based enrollment procedures.Assists parents with enrollment functions by phone, in-person, email, etc.Assists with the oversight and continuous development of the district's Choice system to include Expanded, Magnet, eSchool, AVID, Employee Choice, Senior Exemptions, Administrative, and Sibling Transfers.Provides assistance with the maintenance of the District's online student records system. Assists with the District's verification of zoning, legal guardianship, and proofs of residence.Conducts extensive research, communicates with legal counsel, interacts with law enforcement, and assists with investigations and withdrawals.Assists in the management of the District's tuition-based and exchange student processes.Assists with the Notification of the Next-Zoned School process and Employee Release requests.Assists with the District's annual enrollment activities, pre-K registration events, etc.Provides training for school and District personnel involved in enrollment, withdrawal, guardianship, address verification, and choice processes.Assists the District Registrar with management of the site-based annual collection, verification, and documentation of proofs of residence and returning student information updates via the online registration system.Conducts research to resolve various concerns or discrepancies; responds to complaints and inquiries or refers them to the appropriate persons and/or departments.Researches and provides support for various issues, including but not limited to notification of next-zoned schools, employee release requests, discipline, special education issues, McKinney- Vento compliance, etc.Performs bookkeeping services for the office of the Registrar; processes purchase orders and invoices.Creates and maintains highly organized data for various record-keeping initiatives; provides accurate, on-time reports.Adheres to the highest standards of confidentiality concerning sensitive matters, students, and staff.Establishes a professional rapport with District families and staff that fosters their respect. Displays the highest standards for ethical and professional behavior while working with students, parents, school personnel, District staff, community members, and other parties. Serves as a role model for others, dressing professionally, and demonstrating pride in the educational profession.Presents a positive image of Richland School District Two and complies with the District's Board policies at all times.Participates in school/District level meetings and training, as required.Demonstrates prompt, regular attendance and is available to work during normal business hours and during after-hours events as scheduled.Performs other duties as assigned by the supervisor.Physical Abilities and Working ConditionsThe physical abilities and working conditions are representative of, but not intended to be, an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, Local, or District authorities, the requirements of this position may change to best serve the needs of our students.Vision: Ability to read small print and view a computer screen for prolonged periods of time.Hearing: Ability to tolerate exposure to noisy conditions.Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone, computer, or virtual setting.Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers; twist and bend at wrist and elbows; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.Strength: Ability to lift, push, pull and/or carry objects which weigh ten (10) or more pounds on a frequent basis.Environmental Requirements: Ability to work cooperatively with others; work independently; work indoors; work outdoors as necessary for the position.Mental Requirements: Ability to read, write, understand, interpret, and apply information on a moderately complex level essential for successful job performance; math skills at a proficiency level appropriate to the position; sound judgment; the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understands and adequately manages stressful situations.Additional Work Conditions and Physical Abilities: Occasional in-district travel required. Reliable transportation required.Richland School District Two is committed to providing equal access to educational and employment opportunities regardless of race, color, religion, national origin, disability, pregnancy, age, sex, sexual orientation, gender identity status, spousal affiliation, or any other protected characteristic, as may be required by law. As required by Title IX and its implementing regulations, 34 C.F.R. Part 106, Richland School District Two does not discriminate on the basis of sex in its educational programs and activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be, nor construed to be, an all-inclusive list of the knowledge, skills, abilities, essential duties, physical abilities and/or working conditions associated with the position. District management/administration reserves the right to modify, add, or remove duties and assign other duties as necessary.
Worksite address
columbia, SC, 29204, US
Who can apply
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