Retail Investment Sales Team Assistant

Job description

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We are seeking an in-office Sales Team Assistant to support one of our top-performing brokerage teams. This role focuses on providing operational, administrative, and marketing support across all phases of a retail property transaction. The ideal candidate is organized, detail-oriented, and confident managing multiple tasks in a fast-paced environment.

Key Responsibilities:

• Coordinate daily workflow and provide administrative support to the brokerage team

• Help prepare listing presentations, marketing packages, and client proposals

• Schedule and manage meetings, calendars, and travel

• Maintain accurate deal-related information in CRM and shared platforms

• Assist with drafting, formatting, and proofreading client communications and business agreements

• Manage third-party postings for accuracy, updates and leads

• Monitor marketing efforts and coordinate with internal and external teams to ensure deadlines are met

• Track key milestones and manage internal checklists across active transactions

• Support marketing mailings, email campaigns, and property website updates

• Requires discretion with client and deal-related information

Skills/Qualifications:

• Bachelor’s degree preferred in Business, Marketing, Communications, or a related field.

• Strong written and verbal communication skills.

• Strong attention to detail and accuracy

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

• Familiarity with CRM or client database a plus

• Ability to prioritize and manage time effectively

• Strong follow-through and problem-solving skills

• Team player with a positive attitude and proactive mindset

• PC computer and windows applications

• Basic understanding of commercial real estate terminology and market (not required)

Additional Requirements:

• Standard workdays are Monday thru Friday

• Position based in-office, Corona Del Mar, CA.

• Our office requires stair access. Candidate must be able to walk up and down a flight of stairs as part of daily activities

• Minimal travel may be required

• Flexibility for over-time/evening work if needed (e.g., for proposal deadlines)

Position Includes:

• Medical, Dental benefits

• PTO and holiday days (changes annually)

Salary Range:

• $55,000 to $65,000 compensation based on experience

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Sales and Business Development

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Worksite address

newport beach, CA, 92659, US

Who can apply

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