This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
// Load jQuery if not defined or less than version 1.9.1 (required by bootstrap)
var jquery_is_loaded = true;
if (typeof jQuery === 'undefined') {
jquery_is_loaded = false;
}
else{
var jquery_version = jQuery.fn.jquery.split(' ')(0).split('.');
if ((jquery_version(0) .inputradio-wrap{display:inline-block;margin-bottom:0;}
{"@context":" Sales Contract Manager - Publishing Who we are:
The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world. Position Summary: The sales contract manager (publishing) will oversee the contract lifecycle for institutional sales and ensure licensing compliance per APS policy and industry standards. They manage legal negotiations, renewals, third-party agreements, and compliance, often bridging the gap between Sales team, Sales Operations Team, Finance team, and Legal. They will use Customer Relations Management (CRM) systems or Artificial Intelligence (AI) resource tools to keep deals moving from initial proposal to final signature.
APS has a \u201cremote first\u201d concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.
Responsibilities: \tOversee contract lifecycle for institutional subscription and special deals. The individual will use manual and technical AI tools to review and revise contracts, additional amendments, and provisions to ensure licensing terms meet APS and industry standards. \tCollaborate with the Sales Support Manager and Support team annually on reviewing and collecting licenses for single-site licenses. \tHandle any inquiries related to contract terms per APS policy and standards. \tEnsure accurate contract data in CRM (Salesforce). Individuals will monitor licensing workflow in CRM and ensure accuracy in data collection. \tKey expert on handling the Licensing AI tool, IVO, and ensuring APS is updated on new releases and licensing SOP are updated. \tCollaborate with internal and external stakeholders to review and resolve licensing terms for special sales deals (Consortia, Open Access, and etc.). \tAct as the primary point of contact for legal, finance, and sales teams seeking to retrieve agreements or analyze specific contract data. \tEnsure all single-site user licenses are collected frequently (annually or bi-annually). \tDraft complex license agreement for the Sales team. \tLicensing reviews will include review of Supplier and Purchase Order terms. \tReview and ensure license modification inquiries, amendments, and additional provisions meet APS requirements and industry standards. \tTrack special licensing procurement process for consortia, corporate, and government sales. \tManage contract records and logistic in CRM database (institutional portal). \tUtilizing standardized legal playbooks and pre-approved clauses to draft licensing agreements. \tMaintain an updated \"clause library\" that features pre-approved, legally compliant templates and alternative language for standard negotiations on IVO (third-party AI licensing tool). \tTrack expiration dates and maintain automated alerts for renewals. \tStandard administrative tasks (meetings, filing, scanning). \tOther license-related duties as assigned
Education: \t \tAssociate degree required (Associated in business administration, finance, marketing, pre-law, LIS preferred.) Bachelor\u2019s degree preferred.
\t
\tPreferred Education: Paralegal certification. \t
Experience, Knowledge, Skills, and Abilities: \tMinimum of 5 years of experience in contract management, paralegal work or related roles (publishing, contract or library administration). \tExperience at a publishing firm or association is preferred. \tAdvanced knowledge of scholarly publishing contracts, licensing, & negotiation. \t Proficient knowledge of Open Access knowledge & publishing trends. \tAdvanced data analysis & software proficiency (CRM, Salesforce, MS Office Suite, Google Suite). \tExcellent customer service & communication skills. \tExceptional ability to problem-solve, be detail-oriented, independent & collaborative. \tAdaptable to quickly changing schedules and Publishing landscape (licensing terms & deal type) \tLeveraging CLM resources (AI-Assisted Review) to speed up legal reviews and highlight non-standard deviation. Travel:
This position requires up to 10% travel to attend events, and meetings, including travel to APS offices in Long Island, NY; Washington DC; and College Park, MD, as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.
Salary:
The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.
Hiring Range: $80,800\/year - $110,090\/year (USD) Target Starting Range: $80,800\/year - $89,890\/year (USD)
Work Environment: As noted above, APS offers a \u201cRemote First\u201d workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.
This is Us: Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.
At APS, we: \tProvide a welcoming and supportive professional home for an active, engaged, and diverse membership \tAdvance scientific discovery and research dissemination \tAdvocate for physics and physicists, and amplify the voice for science \tShare the excitement of physics and communicate the essential role physics plays in the modern world \tPromote effective physics education for all
Core Values: Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.
Our Core Values: \tScientific Method \tTrust, Integrity, and Ethical Conduct \tEquity, Diversity, and Respect \tCollaboration \tEducation and Learning \tSpeaking Out
Amazing 2026 Benefit Offerings: \t \tFlexible schedules and ability to work remotely \t \t \t8% employer-paid retirement contribution \t \t \tInvestment advisement services: 100% employer paid \t \t \tMedical benefits: PPO or HDHP option \t \t \tEmployer contribution to FSA or HSA account, eligibility based on medical plan enrollment \t \t \tLifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid \t \t \tVision benefits: individual and dependent coverage 100% employer paid \t \t \tBasic Life & Accident insurance: employee coverage 100% employer paid \t \t \tSupplemental Life & Accident insurance, including spouse & dependent child(ren) coverage \t \t \tDisability insurance: employee coverage 100% employer paid \t \t \tVoluntary Accident & Critical Illness insurance \t \t \tHealthcare, Commuter & Dependent care flexible spending accounts \t \t \tVacation: 15 days annually \t \t \tGenerous holiday leave: 17 paid office closures; includes one week closure at the end of December \t \t \tPersonal leave: 4 days annually \t \t \tVolunteer leave: 1 day annually \t \t \tSick leave: 10 days annually \t \t \tBereavement & Compassion leave: 2 -15 days based on loss \t \t \t12 weeks employer-paid family leave \t \t \tCollege tuition reimbursement plan \t \t \tJob related seminar & continuing education 100% employer paid \t \t \tProfessional Certification\/Recertification 100% employer paid \t \t \tTraining and professional development; access to LinkedIn Learning on-demand courses \t \t \tEmployee Assistance Program \t \t \tMindfulness Meditation: live and on-demand classes \t \t \tAPS does not offer relocation assistance\/costs \t The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and\/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at . The \u201cKnow Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The \u201cPay Transparency Non Discrimination Provision,\u201d prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a \"remote first\" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.
#LI-SB1 ","hiringOrganization":{"@type":"Organization","name":"American Physical Society","logo":" Physical Society","value":"a270i424fi8l"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressCountry":"United States","addressRegion":"DC","addressLocality":"Washington"}},"title":"Sales Contract Manager - Publishing"}
Work at APS >> Sales Contract Manager - Publishing
Sales Contract Manager - Publishing
Summary
Title:Sales Contract Manager - PublishingID:1488Department:Publishing SalesLocation:RemoteMore about this job >
Description
Sales Contract Manager - Publishing
Who we are :
The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world.
Position Summary :
The sales contract manager (publishing) will oversee the contract lifecycle for institutional sales and ensure licensing compliance per APS policy and industry standards. They manage legal negotiations, renewals, third-party agreements, and compliance, often bridging the gap between Sales team, Sales Operations Team, Finance team, and Legal. They will use Customer Relations Management (CRM) systems or Artificial Intelligence (AI) resource tools to keep deals moving from initial proposal to final signature.
APS has a "remote first" concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.
Responsibilities:
Oversee contract lifecycle for institutional subscription and special deals. The individual will use manual and technical AI tools to review and revise contracts, additional amendments, and provisions to ensure licensing terms meet APS and industry standards.
Collaborate with the Sales Support Manager and Support team annually on reviewing and collecting licenses for single-site licenses.
Handle any inquiries related to contract terms per APS policy and standards.
Ensure accurate contract data in CRM (Salesforce). Individuals will monitor licensing workflow in CRM and ensure accuracy in data collection.
Key expert on handling the Licensing AI tool, IVO, and ensuring APS is updated on new releases and licensing SOP are updated.
Collaborate with internal and external stakeholders to review and resolve licensing terms for special sales deals (Consortia, Open Access, and etc.).
Act as the primary point of contact for legal, finance, and sales teams seeking to retrieve agreements or analyze specific contract data.
Ensure all single-site user licenses are collected frequently (annually or bi-annually).
Draft complex license agreement for the Sales team.
Licensing reviews will include review of Supplier and Purchase Order terms.
Review and ensure license modification inquiries, amendments, and additional provisions meet APS requirements and industry standards.
Track special licensing procurement process for consortia, corporate, and government sales.
Manage contract records and logistic in CRM database (institutional portal).
Utilizing standardized legal playbooks and pre-approved clauses to draft licensing agreements.
Maintain an updated "clause library" that features pre-approved, legally compliant templates and alternative language for standard negotiations on IVO (third-party AI licensing tool).
Track expiration dates and maintain automated alerts for renewals.
Standard administrative tasks (meetings, filing, scanning).
Other license-related duties as assigned
Education:
Associate degree required (Associated in business administration, finance, marketing, pre-law, LIS preferred.) Bachelor's degree preferred.
Preferred Education: Paralegal certification.
Experience, Knowledge, Skills, and Abilities:
Minimum of 5 years of experience in contract management, paralegal work or related roles (publishing, contract or library administration).
Experience at a publishing firm or association is preferred.
Advanced knowledge of scholarly publishing contracts, licensing, & negotiation.
Proficient knowledge of Open Access knowledge & publishing trends.
Advanced data analysis & software proficiency (CRM, Salesforce, MS Office Suite, Google Suite).
Excellent customer service & communication skills.
Exceptional ability to problem-solve, be detail-oriented, independent & collaborative.
Adaptable to quickly changing schedules and Publishing landscape (licensing terms & deal type)
Leveraging CLM resources (AI-Assisted Review) to speed up legal reviews and highlight non-standard deviation.
Travel:
This position requires up to 10% travel to attend events, and meetings, including travel to APS offices in Long Island, NY; Washington DC; and College Park, MD, as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.
Salary:
The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.
Hiring Range : $80,800/year - $110,090/year (USD)
Target Starting Range: $80,800/year - $89,890/year (USD)
Work Environment:
As noted above, APS offers a "Remote First" workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.
This is Us:
Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.
At APS, we:
Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
Advance scientific discovery and research dissemination
Advocate for physics and physicists, and amplify the voice for science
Share the excitement of physics and communicate the essential role physics plays in the modern world
Promote effective physics education for all
Core Values:
Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.
Our Core Values:
Scientific Method
Trust, Integrity, and Ethical Conduct
Equity, Diversity, and Respect
Collaboration
Education and Learning
Speaking Out
Amazing 2026 Benefit Offerings:
Flexible schedules and ability to work remotely
8% employer-paid retirement contribution
Investment advisement services: 100% employer paid
Medical benefits: PPO or HDHP option
Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
Vision benefits: individual and dependent coverage 100% employer paid
Basic Life & Accident insurance: employee coverage 100% employer paid
Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
Disability insurance: employee coverage 100% employer paid
Voluntary Accident & Critical Illness insurance
Healthcare, Commuter & Dependent care flexible spending accounts
Vacation: 15 days annually
Generous holiday leave: 17 paid office closures; includes one week closure at the end of December
Personal leave: 4 days annually
Volunteer leave: 1 day annually
Sick leave: 10 days annually
Bereavement & Compassion leave: 2 -15 days based on loss
12 weeks employer-paid family leave
College tuition reimbursement plan
Job related seminar & continuing education 100% employer paid
Professional Certification/Recertification 100% employer paid
Training and professional development; access to LinkedIn Learning on-demand courses
Employee Assistance Program
Mindfulness Meditation: live and on-demand classes
APS does not offer relocation assistance/costs
The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at . The "Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The "Pay Transparency Non Discrimination Provision," prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.
#LI-SB1
Apply Now Refer to a Friend
(function(){
function fix(root){
if(!root)return;
root.querySelectorAll("input.inputradio").forEach(function(inp){
var wrap=inp.closest(".inputradio-wrap")||inp.closest("span");
if(!wrap||!root.contains(wrap))return;
if(wrap.closest(".mc-options-wrap")){
wrap.style.whiteSpace="normal";
wrap.style.maxWidth="100%";
wrap.style.boxSizing="border-box";
}else{
wrap.style.display="block";
wrap.style.whiteSpace="normal";
wrap.style.maxWidth="100%";
wrap.style.boxSizing="border-box";
}
inp.style.display="inline-block";
inp.style.marginBottom="0";
var n=wrap.nextSibling;
while(n&&n.nodeType===3){
var t=n.textContent.replace(/\u00a0/g," ").trim();
if(t===""){
var d=n;n=n.nextSibling;d.parentNode.removeChild(d);
}else{
break;
}
}
});
root.querySelectorAll("input(type=\"date\")").forEach(function(inp){
var p=inp.previousElementSibling;
while(p){if(p.tagName==="LABEL"){p.style.display="block";p.style.width="100%";break;}p=p.previousElementSibling;}
});
}
function run(){fix(document.querySelector(".ext-stacked-radios"));}
if(document.readyState==="loading"){document.addEventListener("DOMContentLoaded",run);}else{run();}
})();
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.