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Job description
School Administrative Specialist IIPerforms advanced administrative, records management, and financial support functions to ensure effective school operations. Coordinates office procedures and supports compliance with district, state, and federal requirements.Essential Job Functions Includes functions in School Administrative Specialist II position, in addition to the below.Oversees daily office operations and coordinates workflow among support staffMaintains student records, transcripts, immunization records, and health filesProcesses enrollment/withdrawal documentation and ensures compliance with regulationsPrepares attendance verification, eligibility, and related reportsAssists with payroll processing and substitute documentationCollects, records, deposits, and reconciles school funds in accordance with proceduresMaintains inventory of supplies and equipment; oversees orderingIssues building keys and monitors office equipment maintenanceAssists with preparation of newsletters, reports, meeting agendas, and minutesCoordinates collection and processing of required district, state, and federal formsHS Only: Assists with graduation preparation, GPA calculations, and related documentationMay facilitate athletic eligibility verification and related recordkeepingProvides first aid and administers/monitors medication in compliance with policyMay train and provide guidance to School Specialist I staff or student assistantsKnowledge, Skills, and AbilitiesKnowledge of school office procedures and student information systemsKnowledge of basic accounting and bookkeeping practicesAbility to reconcile records and maintain accurate documentationAbility to interpret and apply district policies and proceduresStrong organizational and problem-solving skillsAbility to train and oversee othersProficiency in word processing, spreadsheets, and database systemsQualificationsHigh School diploma or equivalent; coursework in office practices or business preferredMinimum three (3) years clerical, secretarial, bookkeeping, or school office experienceDemonstrated proficiency in computer applications and accounting systemsPreferred CPR/First Aid CertificationWorking Conditions & Physical DemandsWork is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.Join Our Team!Join Colorado Springs School District 11 and help empower exceptional learners to reach their fullest potential. As a Special Education Teacher, your dedication, compassion, and expertise make a lasting impact—creating inclusive classrooms where every student is seen, supported, and celebrated.Employees in this category will also receive the following for the school year:Non-Recurring Pay: 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck).Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods.Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource. Reference the linked How Your Compensation Is Determined for more details.Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system. Each step represents two years of experience, based upon equivalent experience. The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job, provided step increases were approved by the Board during the years in question.Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation. Additional relevant experience gained after resignation may be evaluated from the employee's application and updated resume.See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers.EQUAL EMPLOYMENT OPPORTUNITYSchool District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.The following Board policies address nondiscrimination in District 11: AC, AC-R, GBA, GBAA, JBB, JBB-R
Worksite address
colorado springs, CO, 80901, US
Who can apply
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