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Job description
Description
JOB SUMMARY
The Secretary reports to the Assistant Program Director and/or other assigned office staff and is responsible for general secretarial, office, and bookkeeping duties.
ESSENTIAL JOB RESPONSIBILITIES
General secretarial and front desk receptionist duties including: Answering the telephone, greeting clients/guests, notifying staff when clients arrive for scheduled appointments, typing correspondence, maintaining files and case entries, preparing forms to be sent to the administrative office, and performing general office duties.
Responsible for updating, editing, and adding accurate information to electronic medical records as needed.
Attends Bi-weekly Program meeting.
Provide the Program Director with timely reports on any unusual occurrences that might impact the overall program operation or the health and safety of clients or employees.
Complete the minimum hours of training required annually per Turning Point.
Think and act quickly and efficiently in emergencies.
Physical presence at the office is required.
ESSENTIAL JOB REQUIREMENTS
High school diploma or GED.
Two (2) years of junior college with Business Administration/Secretarial major or completion of secretarial course in accredited business school preferred.
Previous successful secretarial or office work experience.
Communicate effectively in written and spoken English.
Ability to type 55 wpm.
Work effectively with diverse ethnic, cultural, religious, socioeconomic, and professional groups of people.
Intermediate computer skills in Microsoft Word, Excel, Outlook and PowerPoint, Office 365, Teams, Zoom and other communication/meeting platforms.
Ability to pass a pre-employment criminal background check.
Ability to pass a pre-employment drug screen and TB test.
ESSENTIAL JOB REQUIREMENTS FOR BILINGUAL SKILL
Communicate effectively in written and spoken Spanish.
Required ability to communicate effectively with monolingual Spanish speaking clients and families for all clinical purposes.
Assist with phone calls for Spanish clients.
Required to provide language translations for case managers and Physicians on a periodic basis.
Minimal adequate competency in the Spanish language as evidenced by successful passage of the TPOCC Spanish Competency Test.
Other translation tasks as required.
COMPANY BENEFITS
Pay Range: Monolingual: Class 111 ($23.02/hour)
Bilingual: Class 116 ($23.26 - $24.19/hour)
Company paid benefits package including medical, dental, vision, Employee Assistance Program, Pension Fund and many other voluntary benefits
Qualified non-profit for the Public Service Loan Forgiveness (PSLF) Program
On the job training including paid professional development and career development
Rewarding work environment with excellent opportunities for career growth
Meaningful relationships with your co-workers and the individuals we serve
Family-oriented environment
Mileage reimbursement for travel
We are a diverse, inclusive and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (40+), disability status, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, protected military or veteran status, or any other characteristic protected by law.
Turning Point of Central California, Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Turning Point of Central California, Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.