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Job description
Secretary/BookkeeperPay Grade: 61 ($2,785.00 - $3,097.00)General Statement of Job:The Secretary/Bookkeeper is responsible for assisting the Principal as needed. The school bookkeeper is responsible for being familiar with and complying with applicable law and board policy; keeping a complete record of all monies in his or her charge, following the procedures required by the finance officer; making deposits daily and performing other duties as assigned by the principal. The school secretary is responsible for obtaining substitutes and entering all payroll for his or her school, handling payroll issues, and entering purchase orders.Specific Duties and Responsibilities:SubstitutesPayroll – Speed/TACSPurchase OrdersReceive all monies, prepare deposits, travel to bankProcess invoices for paymentWrite checksReconciling bank statementHandling NSF checksInternal AdvancesMaintain inventory of pre-numbered tickets and receipt booksAny accounting responsibilities as required by the Finance Officer or PrincipalAny secretarial responsibilities as required by the PrincipalCompile and place all orders for school and teachersMaintain copiersTravel reimbursement for staff membersYear-End procedures for finance officer and auditorsAdditional Job Functions or Assigned Tasks:Compile Staff HandbookCompile Substitute HandbookMaintain key inventoryOrganize and plan Staff Appreciation WeekOrganize end of year and beginning of year luncheonsAssist with organizing proctors for testingBackup for Receptionist as neededNotaryEnter maintenance work ordersMinimum Training and Experience:High School diploma with Associate's Degree preferred; general office experienceMinimum Qualifications or Standards Required to Perform Essential Job Functions:Good knowledge of Microsoft Word and ExcelAbility to communicate Ability to sit, walk, stand, lift, and pushAbility to multi-taskOther Requirements:An example: Must maintain an acceptable attendance record and be punctualDISCLAIMERThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.
Worksite address
kinston, NC, 28501, US
Who can apply
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