Secretary - Executive Director Transformational Learning

Job description

Secretary - Executive Director Transformational Learning

Transformational Learning

Support/Hourly - Position - Secretary - District/Department

ROLE AND PURPOSE:

To facilitate the efficient operation s of the office of the Executive Director of Transformational Learning and provide efficient and effective administrative clerical support. Work under general supervision, be knowledgeable concerning district operating procedures, effectively manage time, handle confidential information and proactively problem solve while being versatile and flexible.

QUALIFICATIONS:

Education/Certification:

High School Diploma or equivalent

Two years of college credit (preferred)

Experience:

Minimum three (3) years of executive level secretarial experience

Proficient in Microsoft Office and Google Workspace products

Knowledge of school district organization, operation, and administrative policies/procedures

Customer service mindset and ability to work cooperatively with others

Proficient in school district budget processes, management, and oversight

Perform multiple, complex secretarial and administrative duties/tasks while working under pressure

Demonstrate a high degree of confidentiality, discretion and good judgement

MAJOR RESPONSIBILITIES AND DUTIES:

I. MANAGEMENT

Assists the Executive Director

Oversees, coordinates, prepares, and schedules meetings for the office of the Executive Director.

Attends and takes minutes during meetings required by the Executive Director or and maintains a proper record for communication and documentation purposes

Designs various (electronic and hard copy) forms and distributes on behalf of the Executive Director

Maintains and regulates the daily and long-range calendar forf the Executive Director

Receives and routes phone calls and answers questions, emails, and OnFlo inquiries effectively and efficiently

Composes effective correspondence independently; references policies, rules, and regulations in preparing correspondence; reviews and edits material prepared by others

Compiles data and information on issues or topics, as required

Prepares and maintain a variety of records (including Board documents, contracts, MOUs, interlocal agreements, etc) in order to meet schedules and deadlines

Maintains and prepares travel documents and mileage reports for the Executive Director of

Assists with various department level events such as graduation, spelling bee, academic decathlon, etc

Assists with coding for student special programs such as AVID, Gifted and Talented, PTECH, etc

Assists department level staff with duties and responsibilities as needed

II. SCHOOL/ORGANIZATION CLIMATE

Establishes and maintains effective working relationships with others

Maintains professional office standards and conduct

Works confidentially with discretion

Analyzes situations accurately and proactively adopts an effective course of action

Communicates effectively both orally and in writing

Exhibits an honest, caring attitude toward co-workers, staff, students, parents, and other stakeholders

Demonstrates self-control and tact

Accepts and carries out assignments in a positive and supportive manner

Responds to requests from the staff as directed by the Executive Director

III. ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT

Monitors the office budget; prepare changes, corrections or adjustments as necessary; executes all purchases in accordance to established policy or procedures

Reviews requisitions and purchase orders processed through the office of the Executive Director to ensure accuracy and compliance with district policy, procurement procedures, and state/federal regulations

Prepares reports by gathering and organizing data from a variety of sources

Maintains and manages record logs for contract submissions/executions

Checks adequacy of equipment and recommends corrective action on operational deficiencies

Recognizes any hazards in and around assigned work areas and takes corrective actions

IV. SCHOOL/COMMUNITY RELATIONS

Maintains effective working relationships with the students, parents, district personnel, community and other stakeholders

Presents a positive role model for students and the community that supports the mission of the AISD

Responds effectively to questions and concerns in a timely manner

V. PROFESSIONAL GROWTH AND DEVELOPMENT

Develops an extensive knowledge of the organization and programs under the Executive Director's oversight and seeks out opportunities to expand skills related to job functions

VI. MISCELLANEOUS

Performs other duties as may be assigned by the Executive Director

VI. MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.

Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping

Motion: Moderate walking

Lifting: Regular light lifting and carrying (less than 15 pounds)

Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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Worksite address

arlington, TX, 76000, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.