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Job description
Secretary - Guidance OfficeCompensation: Level 2: $21.25 per hour, entry-level for new DESPA members, with benefits. 8.0 hours per day Monday-Friday, 7:00 am to 3:30 pmQualifications: High school diploma, or equivalent, and 1-2 years of experience required in an office environmentEmployment Application Procedure: Apply onlineSelection Procedure: Applications will be reviewed and selected by the hiring supervisor.Job Purpose: The Secretary - Guidance Office is responsible for helping students, parents, and staff by assisting in the day to day function of the district as needed. Employees will strive to provide students and staff with a safe, clean, and comfortable environment to learn and work.Knowledge, Skills and Abilities:High school diploma, or equivalent, and 1-2 years of experience required in an office environmentComputer skills including but not limited to: Microsoft office or other office productivity software and the ability to use specialty softwareAnalytical thinking, critical thinking, and problem solving skillsAbility to work in a team and across departmental boundariesKnowledge of office equipmentAbility to manage time and priorities efficientlyStrong interpersonal skills and ability to work cooperatively and efficiently with students, adults, and with the various publics that use the facilityMust be cooperative, congenial, and customer service-orientedAbility to communicate, read and write in English and perform basic math functionsAbility to sit, stand, climb stairs, and walk as needed to meet the demands of the assigned job dutiesMust be able to lift 35 poundsAbility to work under pressure to meet deadlinesAbility to work with frequent distractions and foster a professional office atmosphereEssential Job Duties:Correspond via email, phone and in-person with teachers, parents and administrators regarding student related issues. Draft letters, pull computer based reports, respond to inquiries and input data and maintain accurate records in the student information databaseAnswer phones and greet visitorsFile academic paperwork, process changes in student data, and maintain current and former student work in their cumulative foldersProcess student recordsPerform office duties including but not limited to: filing, data entry, digitize documents, accurate reporting, collecting, organizing and maintaining paperwork, records and communication systemsBe courteous and responsive to requestsDeal with confidential items in a professional mannerSupport administration in the implementation of school district-wide policy and regulationsDisclaimer: The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Worksite address
carpentersville, IL, 60110, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.