About this opportunity
Spring Independent School District lists this Secretary – Office of Transformation opportunity in houston, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Secretary – Office of TransformationThe Secretary – Office of Transformation provides clerical, administrative, and operational support to the Executive Directors and Directors within the Office of Transformation. This position plays a critical role in ensuring the smooth coordination of office functions that support school improvement, stakeholder engagement, and campus support initiatives across multiple departments.The ideal candidate demonstrates professionalism, strong organizational skills, and the ability to manage sensitive information with confidentiality and discretion. This role supports the daily operations of a fast-paced department, with duties ranging from scheduling and communication to preparing reports and coordinating documentation for compliance and district initiatives.All employees are expected to act with integrity, support organizational goals, communicate clearly and respectfully, champion the needs of students and staff, and drive continuous improvement.Qualifications:Required:High school diploma or GED from an accredited institutionMinimum of three (3) years of administrative experience in a public school district, governmental agency, or comparable organizationPreferred:Associate's or Bachelor's degree from an accredited college or universityExperience supporting multiple leaders or departments in a public school district or agencyBilingual (Spanish/English)Familiarity with school improvement, student services, or campus operationsSpecial Knowledge/Skills:Proficiency with office software (Google Workspace or Microsoft Office), spreadsheets, and document formattingStrong organizational and time management skills, with the ability to meet multiple deadlinesProfessional written and verbal communication skillsStrong interpersonal skills and the ability to work effectively with diverse individuals and teamsAbility to maintain confidentiality and handle sensitive information with discretionFamiliarity with school district operations, improvement planning, or compliance documentation preferredAbility to work independently and as part of a collaborative teamAttention to detail and a commitment to high-quality workMajor Responsibilities and Duties:Administrative and Clerical Support:Provide daily administrative support to Executive Directors and Directors within the Office of TransformationDraft, proofread, and format letters, emails, memos, reports, and presentation materialsMaintain departmental calendars, coordinate meetings, and arrange logistics for training and site visitsAssist in preparing documentation for Targeted Improvement Plans (TIPs), Campus Improvement Plans (CIPs), and other school improvement initiativesOperational and Office Management:Maintain well-organized physical and digital filing systems, ensuring proper records management and retentionTrack department deadlines and assist in submitting documentation to internal and external stakeholdersSupport coordination of department purchases, requisitions, travel requests, and budget documentationPrepare meeting agendas, take notes, and distribute minutes or follow-up actions as neededStakeholder and Campus Communication:Serve as a point of contact for staff, campus administrators, and department liaisonsRespond to or redirect inquiries regarding school improvement, campus support, or departmental processesSupport communication with campuses around deadlines, documentation requests, or scheduled visitsCompliance and Data Support:Assist with organizing data related to campus visits, stakeholder concerns, and support provided to campusesHelp compile and format reports related to performance monitoring, progress tracking, or TEA submissionsSupport documentation and tracking of complaints, parent concerns, or grievance follow-ups, in collaboration with directorsAdditional Duties:Assist in the planning and execution of department events, learning sessions, and cross-departmental meetingsPerform other duties as assigned in support of the goals of the Office of TransformationWorking Conditions:Physical Demands: Frequent sitting, walking, standing, and use of standard office equipment; occasional lifting and carrying; repetitive hand motions; occasional prolonged hours.Mental Demands: Ability to manage multiple tasks and priorities; respond to deadlines and time-sensitive needs; maintain professionalism and emotional control in a fast-paced environment; work with discretion and confidentiality.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.
Worksite address
houston, TX, 77001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.