About this opportunity
State of Nevada ([nv.gov](https://nv.gov/)) lists this SENIOR ACCOUNTING ASSISTANT opportunity in carson city, Nevada. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Accounting Assistant***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***This position is located in Carson City, NV and is not remote. Under immediate supervision, incumbents perform a variety of duties at the highest level of clerical accounting, interpreting and applying guidelines and extracting and evaluating account information/data to make decisions and monitor various accounts. Incumbents review and reconcile clerical accounting documents prepared by others; provide technical assistance to staff to resolve problems; assist in developing procedures to implement or improve work processes; and develop computer spreadsheets and other data collection processes for the purpose of tracking and organizing accounts related information. This position works in the Accounting Division within the Secretary of State's office. While working in various systems, some of which are unique to the Secretary of State's office, this position will be responsible for a multitude of duties. Some of these duties include completing the daily deposit, analyzing and reconciling internal reports, processing returns and credit card disputes, creating trust accounts, processing accounting transactions in the State's accounting system, and assisting customers with an emphasis on providing the highest level of customer service. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.Essential QualificationsThree or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.Job DutiesReceive, review, verify, and process accounts payable and receivable documents.Receive payments, match payment to receivable due, and prepare receipts.Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.Develop spreadsheets for tracking, organizing, and reporting account related data.Perform data input and record, organize, track, report, and verify financial information.Reconcile bank statements, identify exceptions, and resolve routine problems.Compose correspondence and provide financial, accounting data, and other information.Process budget and accounting documents by encoding accounting distribution data.Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.Assign a budgetary account code and post to revenue and receivable accounts.Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.Prepare and make daily deposits and balance monies, journals, and deposit forms.Reconcile internal accounting records and reports to Controller's reports and balance and prepare documents to make reconciliation.Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.Access account information to respond to inquiries from clients or vendors.Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.Provide detailed supporting documentation for grant reports, work programs, and budget preparation.Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.Interpret and explain regulations, policies, procedures, and guidelines.Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.Authorize payments within designated authority.Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.Assist in developing procedures to implement or improve work processes.Perform related duties as assigned.Knowledge, Skills, and AbilitiesThis job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level. Knowledge of:Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.Bookkeeping methods and procedures related to monitoring contracts and grant spending.Ability to:Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.Review accounts documents prepared by others; reconcile accounts using automated systems.Recruiter Contact: Robyn Hawkins - State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.Please send direct Inquiries or correspondence to the recruiter listed on this announcement.BenefitsBenefits include:Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).Vacation: Accrual of three weeks of annual leave each year.Sick Leave: Accrual of three weeks of sick leave each year.Holidays: 12 paid holidays per year.Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.Deferred Compensation: The State offers a voluntary Deferred Compensation Program.No Nevada state income tax.Public Service Loan Forgiveness: Eligible due to public sector employment.Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook.*** State Holidays The holiday schedule for State employees is established by the Legislature.The following are legal holidays:January 1.............................................. New Year's DayThird Monday in January.................. Martin Luther King, Jr.'s BirthdayThird Monday in February................ Washington's BirthdayLast Monday in May........................... Memorial DayJune 19................................................ Juneteenth DayJuly 4.................................................. Independence DayFirst Monday in September.............. Labor DayLast Friday in October....................... Nevada DayNovember 11...................................... Veterans' DayFourth Thursday in November........ Thanksgiving DayFriday following the Fourth Thursday in November...................... Family DayDecember 25...................................... Christmas DayWhen January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255
Worksite address
carson city, NV, 89701, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.