About this opportunity
AbbVie lists this Senior Administrative Assistant opportunity in austin, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantAt Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch.Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.Responsibilities:Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.Monitors and prioritizes executives email, highlights actions and routinely authors responses.Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.Follows company purchasing and other established procedures.Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.Coordinates new employee office setups and onboarding.Professionally interacts with high level executives.Consistently handles confidential or business-sensitive information.Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.Proactively identifies and resolves scheduling conflicts.Qualifications:Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.Experience providing support to a VP level or equivalent.Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.Self-starter able to function at a high level with general instruction.Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.Team-oriented, can-do attitude and desire to be productive contributor to overall organization.Learns quickly and can change course quickly when needed.Open to suggestions and innovation for improvement.Professional demeanor and ability to maintain confidentiality.Additional Information:The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.This job is eligible to participate in our short-term incentive programs.AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.US & Puerto Rico only - to learn more, visit & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: Fraud AlertAbbVie will never request sensitive personal information (such as bank account details, social security numbers, or payment of any kind) during the recruitment process.If you suspect you have received a fraudulent offer or communication claiming to be from AbbVie, please do not respond, open any attachments, or click on any hyperlinks.If you have any questions or concerns regarding the authenticity of a communication alleged to have been made by or on behalf of AbbVie, please contact us immediately.Protect yourself by verifying job offers and communications. Your safety is important to us.Pay Range: $ 27 - 48.8 USD
Worksite address
austin, TX, 78701, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.