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Job description
Administrative SupportThe primary function of this position is to provide administrative support to the chair, faculty, and staff of the Language and Literature division by performing various and complex duties which require mastery of office skills and technology. These duties typically include written and electronic correspondence, data entry, assisting with course-schedule creation and maintenance, answering and directing telephone calls, assisting students, word processing/typing, filing, maintaining/ordering supplies, scanning documentation, managing files, and completing other duties as assigned.Office Tech Support: website, copier, computer workstationsOffice Duties: Order and stock office supplies, collect and distribute mail, respond to or relay phone messages, file, copy/scan documents, and maintain recordsCreate the division's schedule of class offerings in BannerEnter instructors in their classes and manage the number of class seats in BannerSubmit overload information for faculty and adjunct instructorsRecord and submit minutes of division and committee meetingsSchedule classrooms and events using Ad-AstraTrack the division's budget in Banner FinanceUtilize Banner and Argos to research students' academic backgrounds for adjuncts and studentsTrain faculty and adjunct instructors on essential technology (Canvas, classroom technology, etc.)Skillfully operate Microsoft Office Suite (Word, Excel, Access, Publisher, Outlook, etc.), in addition to any other required programsCommunicate promptly, clearly, and professionally by telephone, e-mail, in writing, and in person with others; this includes composing letters, emails, and other documents with proper grammar and accurate spellingServe on committees and other GCSC groups as assignedPrepare flyers/information pamphlets for promotional material as neededMaintain a calendar of event dates, instructional deadlines, and meetings for division chairInform chair and staff of upcoming deadlinesExercise independent judgment for the overall operation of the division office, but consult with chair and/or faculty on other mattersPerform essential duties independently and successfullyEstablish and maintain effective working relationships with GCSC employees, students, and the publicMaintain professional demeanor in attitude, quality of work, dependability, punctuality, and dressDemonstrate awareness of Gulf Coast State College Manual of Policy, division procedures, and safety proceduresOther duties: As assignedSupervisory responsibilities: May supervise a student assistant and/or work-study assistantMinimum high school diploma and three years of office experience; Associate degree preferredAll positions are sensitive requiring a background check. Notice of E' Verify participation.Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. The noise level in the environment is moderate.Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, stand, talk, and listen. The employee is regularly required to walk, reach with hands and arms, and grasp. The employee may be required to lift and/or move up to twenty pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and the ability to adjust focus.Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, supplemental life insurances including accident, critical illness and cancer; time off benefits include holidays, vacation, and both annual and sick leave accrual. To learn more details, visit our benefits page.
Worksite address
panama city, FL, 32401, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.