About this opportunity
J. Kent Staffing lists this Senior Administrative Assistant - Nonprofit opportunity in denver, Colorado. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Pay: $31.25 - $36.06/hour + Free Parking & Accrued Paid Leave
Do you have the right skills and experience for this role Read on to find out, and make your application.
Company/Position Overview: Our client, a nonprofit in Cherry Creek that services and supports individuals with a genetic disorder, is seeking a temporary, strong foot-in-door Senior Administrative Assistant. The Senior Administrative Assistant will support the Executive Assistant team that supports the President & CEO and other department heads as needed. This role has potential to transition into an Executive Assistant position. Key Responsibilities include providing high-level administrative and operational support, coordinating complex scheduling, travel, meetings, and logistics for internal and external stakeholders, supporting organizational communications, events, executive-level projects, and serving as a proactive partner in managing priorities in a fast-paced and high-demand environment.
Schedule: Monday - Friday, 9:00 am - 6:00 pm (1-hour unpaid meal break). Option for remote work on Friday
Assignment Length: 3-4 months with the potential to extend or be offered permanent employment
Job Duties:
Key Responsibilities
Manage a high-volume, complex calendar with competing internal and external priorities, including coordinating executive meetings, preparing materials, and ensuring timely follow-up
Arrange detailed travel and itineraries for the President & CEO, consultants, visitors, and select VIPs, including researching and booking flights and hotels, preparing travel binders, and tracking related expenses
Support planning and execution of the annual fundraising events, including VIP travel logistics, volunteer coordination, itinerary preparation, gift and supply ordering, expense tracking, and maintaining event templates and spreadsheets
Prepare and coordinate correspondence, mailings, presentations, meeting materials, Board binders, and conference packets for executive meetings and events
Support the planning and execution of twice-annual Board of Directors meetings, including maintaining timelines and deliverables, tracking RSVPs, coordinating speaker communications, gathering presentations and slide decks, managing A/V and Zoom logistics, and disseminating meeting materials
Maintain and organize physical and digital filing systems, shared drives, file indexes, and confidential organizational records in accordance with established protocols and document retention policies
Support expense reporting and monthly credit card reconciliation, including organizing, coding, and reconciling receipts and purchases
Provide administrative support for Human Resources functions, including onboarding new employees, maintaining confidential personnel files and records, coordinating new hire paperwork and logistics, assisting with trainings and acknowledgements, supporting benefits and compliance documentation, tracking PTO and staff information, and maintaining HR systems and records
Executive Assistant Team Support
Provide back-up support for daily schedules and help keep the Executive Assistant team on track with shifting priorities and deadlines
Assist with executive and organizational gift management, including researching gift options, placing orders, tracking expenses, and maintaining historical gift records
Coordinate internal team needs and office support functions, including lunch orders, meeting set-up and clean-up, supply coordination, and on-site logistics
Support high-level meetings through scheduling coordination, communications, preparation of meeting materials, and day-of logistical support
Assist with executive travel, including researching accommodation, preparing itineraries, and organizing materials as needed
Help maintain organized shared drives, templates, operational documents, and departmental resources in accordance with company protocols
Coordinate staff development trainings, team-building activities, and other internal engagement initiatives
Assist with drafting and maintaining standard operating procedures and internal process documentation xzgxqkn
Perform other duties as assigned in support of the President & CEO and Executive Assistant team
Qualifications:
Bachelor’s degree or equivalent professional experience with 5+ years of executive support or administrative experience
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Demonstrated experience supporting senior leadership, including proactively anticipating executive needs and managing complex calendars, travel, and event logistics
High level of professionalism, discretion, and ability to handle confidential information
Strong judgment and problem-solving skills, including knowing when to act independently and when to seek guidance
Ability to remain composed and effective in fast-paced, high-pressure environments
Excellent verbal and written communication skills, with the ability to interact effectively across all levels of an organization
Exceptional organizational skills with strong attention to detail, accuracy, and follow-through
Proven ability to manage multiple priorities, adapt to shifting demands, and execute projects from start to finish
Positive, proactive, and team-oriented approach with a strong work ethic
Passion for social justice and nonprofit work
J. Kent Staffing is an Equal Opportunity Employer
Worksite address
denver, CO, 80219, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.