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Job description
Administrative Assistant Sr.In the role of Administrative Assistant Sr., you will join a highly collaborative and dynamic administrative team that provides comprehensive administrative support to faculty engaged in both clinical care and research activities within the Department of Ophthalmology & Visual Sciences.Primary ResponsibilitiesAnticipate and initiate action regarding administrative functions while coordinating and leading projects, including departmental meetings, seminars, presentations, and special projects.Compose and prepare professional correspondence, including confidential emails, letters, memoranda, reports, and other documents as needed.Use complex functions of a variety of computer applications and software packages, including Microsoft Outlook, Microsoft 365, Teams, Zoom, WebEx, OneDrive, and other relevant systems, to support administrative functions and develop templates.Proofread, edit, and format documents to ensure accuracy, professionalism, and confidentiality.Screen, answer, and triage telephone calls and visitors to resolve routine and complex inquiries or direct issues to appropriate resources.Coordinate complex schedules, meetings, appointments, conferences, lectures, and travel itineraries and related arrangements.Compile data and information from multiple sources to prepare reports, presentations, meeting materials, and other documents.Process travel and business expense reimbursements in accordance with institutional policies and procedures.Distribute mail, manage departmental communications, and organize filing systems while accurately maintaining records.Assist with faculty and staff onboarding and offboarding activities, including coordination of system access and related administrative arrangements.Maintain confidentiality of sensitive patient, research, personnel, and institutional information in accordance with applicable policies and regulations.Knowledge – Skills – AbilitiesDemonstrated ability to provide professional administrative support to faculty, leadership, staff, learners, research personnel, and external stakeholders. Strong verbal, written, interpersonal, organizational, critical-thinking, and problem-solving skills, with excellent attention to detail and customer service. Advanced proficiency with Microsoft Office Suite and experience with enterprise systems including Epic, QGenda, Workday, Zoom, WebEx, and similar applications. Ability to manage confidential information with discretion, coordinate complex schedules and competing priorities, meet deadlines, and work independently and collaboratively in a fast-paced environment. Demonstrated initiative, adaptability, sound judgment, and ability to anticipate needs and resolve issues proactively. Familiarity with academic medicine, faculty affairs, research administration, and clinical operations preferred.Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Worksite address
milwaukee, WI, 53202, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.