About this opportunity
Applied Research Solutions lists this Senior Administrative Support Specialist opportunity in bedford, Massachusetts. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Senior Administrative Support SpecialistApplied Research Solutions is seeking a Senior Administrative Support Specialist to support the Command, Control, Communications, and Battle Management Division (C3BM).Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM's main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.This is a full-time position at Hanscom AFB, Bedford, MA.Why Work with us?Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career-driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.Responsibilities may include:In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.Duties to include but not limited to:Provide administrative and operational support to government leadership and acquisition program teams.Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.Track and monitor action items, taskings, suspense dates, and program deliverables.Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.Manage leadership calendars, conference room schedules, and organizational scheduling requirements.Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.Maintain program files, records, and document repositories in accordance with organizational procedures.Assist with workflow management, office operations, and process improvement initiatives.Coordinate, analyze, distribute, and track organizational taskings and responses.Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).Respond to routine inquiries, answer telephones, and provide administrative customer support.Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.Other duties as assigned.Qualifications:Must be a U.S. citizenMust hold a current Top-Secret Clearance and have current SCI eligibilityBachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR15 years of directly related experience, eight of which must be in the DoDTechnical Skills:Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)Experience utilizing the Defense Travel System (DTS)SharePoint administration and document managementCalendar management and executive scheduling supportMeeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, Webex)Action item, suspense, and workflow trackingPreparation of executive correspondence, reports, and briefing materialsRecords management and file maintenance in accordance with DoD policiesData collection, analysis, and administrative reportingExperience supporting DoD acquisition or program management officesKnowledge of Air Force organizational structures and administrative processesThis position requires the candidate to be on-site five days.The expected annual salary range: $90k - $100k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Worksite address
bedford, MA, 01730, US
Who can apply
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