Job description
WHO ARE WE?
We are the VMS Co-Op, a group of fast growing companies in the Vitamins, Minerals and Supplements (VMS) space. The VMS Co-Op includes OLLY, SmartyPants and future acquisitions to come! This position's home company is OLLY.
THE ROLE: SENIOR ASSOCIATE PROJECT MANAGER
The Sr. Associate Project Manager plays a critical role in supporting the successful planning and execution of creative initiatives across Campaigns, Brand,Packaging, and Innovation. Working closely with Creative, Marketing, Brand Strategy, Commercial, Product Development, Regulatory, and Operations teams, this role helps ensure projects move efficiently from intake through delivery.
This position serves as a key operational partner to the Creative team, managing day-to-day project coordination, timelines, communications, and processes that keep work moving forward. By driving operational excellence across a portfolio of projects, the Sr. Associate Project Manager enables creative teams to focus on delivering impactful work while building the skills and experience necessary to grow into larger project leadership responsibilities.
This role reports to Sr. Manager of Creative Operations.
KEY RESPONSIBILITIES:
Support the management of creative projects from intake through final delivery across Campaigns, Packaging, and Brand initiatives.
Build and maintain project timelines, workbacks, trackers, and project documentation.
Coordinate project kickoffs, status meetings, reviews, approvals, and stakeholder communications.
Track project progress and proactively identify risks, dependencies, and potential roadblocks.
Ensure project information, timelines, assets, and deliverables are accurate, organized, and up to date.
Partner with cross-functional stakeholders to gather requirements, align expectations, and support project execution.
Assist with intake management, project routing, and workflow coordination across the Creative team.
Support resource tracking and workload planning to help balance team capacity and project needs.
Maintain project management systems and reporting tools that provide visibility into active work streams.
Help identify opportunities to improve processes, workflows, and team efficiency.
Partner with Sr. Project Managers and Creative Operations leaders to support portfolio management and operational excellence.
Contribute to a collaborative, solutions-oriented culture that helps teams do their best work.
THE CANDIDATE - You’re a detail-oriented project manager with a passion for creative excellence.
You enjoy being at the center of the action, helping teams stay organized, informed, and focused on what matters most. You're highly organized, detail-oriented, and proactive, with a passion for making complex projects feel manageable.
You thrive in fast-paced environments, enjoy collaborating across teams, and know how to keep multiple work streams moving simultaneously. You're comfortable balancing competing priorities, communicating with a variety of stakeholders, and finding solutions when challenges arise.
Most importantly, you're someone who takes ownership, follows through, and genuinely enjoys helping teams work more effectively together.
CAPABILITIES + SKILLS REQUIRED
2-5+ years of experience in project management, creative operations, marketing operations, or related fields.
Experience supporting integrated marketing campaigns, creative development, or brand initiatives.
Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
Excellent written, verbal, and interpersonal communication skills.
Experience building and maintaining timelines, trackers, project plans, and documentation.
Strong attention to detail and ability to manage multiple moving pieces with accuracy.
Ability to identify risks, dependencies, and opportunities for process improvement.
Experience working with project management tools and systems.
Strong collaboration skills and ability to build relationships across functions.
Comfortable working in a fast-paced environment with changing priorities.
Proactive, solutions-oriented mindset with strong follow-through and accountability.
Desire to grow into larger project leadership and operational management responsibilities.
WHAT TO EXPECT DURING THE INTERVIEW PROCESS
Initial video screen with a member of our Talent team
Round 1: Conversation with the Hiring Manager + 1-2 conversations with other Ollies on the team
Round 2: 2-3 conversations with team or cross functional Ollies
Final Round: Homework*
*At OLLY, our final round is called Homework. Candidates who participate in this round are given 3 questions in advance to answer and present to the interview panel they previously spoke with in the process. We understand every candidate is different. If you need a reasonable accommodation to adjust this procedure, please let us know as soon as possible so that we can evaluate and provide other options that work for your needs
THE DETAILS
LOCATION: Remote, USA - 4X travel per year to company offsites
HOURS: Full time, exempt (salary)
MANAGER: Sr. Manager of Creative Operations
PLEASE NOTE: Candidates must be authorized to work in the United States without sponsorship.
WHAT WE OFFER:
An opportunity to work with an intelligent, inspiring, and extraordinarily fun team
We pay 100% of the premiums for employee-only medical, dental + orthodontics, and vision insurance
4 weeks PTO + paid holidays + 12 Mental Health Days per year
100% Paid parental leave, Fertility + Adoption Benefits
Annual Bonus
401(k) plan with Employer Match
Hybrid Work + Wellness + Cell Phone Stipends
Free product
And much more!
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.