About this opportunity
Confidential Jobs lists this Senior Executive Administrative Assistant opportunity in bergen county, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Seeking a high-level Senior Executive Administrative Assistant. In this role, you won't just manage a desk; you'll act as a strategic gatekeeper and force multiplier to executive leadership. This role requires a professional who can stay three steps ahead, navigating complex logistics and high-stakes environments with poise and total discretion.
Responsibilities
* Expert Calendar & Schedule Management: You will manage a complex, shifting calendar, prioritizing high-impact meetings while protecting "deep work" blocks.
* Proactive Anticipation: You possess a "sixth sense" for executive needs, identifying potential scheduling conflicts, preparing briefing materials, and solving problems.
* Global Travel Coordination: Lead the end-to-end planning of intricate international travel itineraries, including visas, ground transport, and time-zone-optimized scheduling.
* Confidentiality & Gatekeeping: Serve as the primary point of contact for internal and external stakeholders. You will handle highly sensitive, confidential information regarding company strategy and innovations with absolute integrity.
* Leadership Events: Plan and execute high-impact offsite retreats and leadership events, managing everything from venue sourcing to agenda flow.
* Office & Operations: Ensure the executive office environment is meticulously maintained and optimized for productivity.
Qualifications
* The Experience: 5+ years of experience supporting C-Suite executives
* The Mindset: A proactive, "no task too small" attitude paired with the sophistication to navigate "big picture" company goals.
* Education & Experience:
* Education: A Bachelor's degree in Business Administration, Communications, or a related field is typically preferred.
* Proven Track Record: At least 5-10+ years of experience supporting C-level executives. Senior roles in complex or global environments often require 8-12+ years of high-touch executive support.
Required Skills
Technical & Professional Skills:
* Advanced Software Proficiency: Mastery of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential.
* Scheduling Tools: Expertise in managing complex, multi-time-zone calendars using tools like Outlook Calendar or Google Calendar.
* Travel & Expense Management: Experience using platforms like Concur for booking international logistics and managing executive reporting.
Preferred Skills
Core Competencies (Soft Skills):
* Absolute Discretion: Proven ability to handle highly sensitive, confidential, and non-routine information with the utmost integrity.
* Proactive Problem-Solving: A "sixth sense" for anticipating needs, identifying potential scheduling conflicts, and resolving issues before they escalate.
* Emotional Intelligence: Strong "EQ" to read rooms, manage complex personalities, and serve as an effective liaison to board members and investors.
* Executive Presence: The confidence and professionalism required to represent the executive leadership in high-stakes interactions. Periodic travel will be required.
Other
20% local travel will be required
Must have reliable transportation and valid drivers license to ensure office operations run smoothly.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.