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Job description
Senior Executive Administrative Assistant
Location: Branchburg, NJ | Type: 3-Month Contract | Pay: $44.50/hr
Icon Consultants is hiring an experienced Senior Executive Administrative Assistant in Branchburg, NJ for a 3-month contract with our client, a global leader in industrial gases, technologies and services. You’ll support senior managers and their group, with a strong focus on purchasing, expense management and budget tracking in Oracle. If you’ve spent years keeping senior leaders organized, enjoy owning projects from start to finish, and can handle confidential matters with discretion, we’d like to talk to you.
What You’ll Do
Manage calendars, schedule appointments, and organize meetings and events for the group
Arrange domestic and international travel, including flights, hotels, rental cars, passports and visas
Review expense reports and purchasing card (P-card) activity for accuracy and policy compliance;
prepare monthly expensereports
Process purchase orders and requisitions, and set up vendors in Oracle
Support the budget process by tracking and analyzing monthly expenses in Vista Plus and the Oracle GL
Prepare and process confidential personnel paperwork, such as requisitions, pay increases, relocations and terminations
Maintain office files, records and personnel files with strict confidentiality
Coordinate office space, moves and relocations
Prepare agendas and coordinate travel and arrangements for visiting guests
Handle routine correspondence, phone coverage, mail and office supplies
Promote workplace safety: schedule and attend monthly safety meetings, help build safety requirements, and encourage good housekeeping
What You Bring
Bachelor’s degree required
10+ years of executive administrative experience supporting senior managers
Thorough knowledge of Oracle Purchasing and Vista Plus
Experience with expense reporting, P-card reconciliation, purchase orders and budget tracking
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Typing speed of 60+ wpm;
shorthand
Excellent written and verbal communication skills, with the poise to interact with executives and outside business contacts
Strong attention to detail and the ability to juggle multiple priorities independently
Proven discretion, tact and integrity in handling confidential information
Why Apply
Competitive pay of $44.50/hr
Work closely with senior leadership in a role with real ownership and independence
Add Oracle and executive-level experience with a global industry leader to your resume
Worksite address
township of branchburg, NJ, 08870, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.