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Job description
Sr Executive Administrative SpecialistProviding for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future – including your own.We're actively seeking a talented Sr Executive Administrative Specialist to join our Private Assets Investment team in Newport Beach, CA. This role is hybrid (4 days/week). Additional in-office days may be required as business needs dictate.As a Sr Executive Administrative Specialist, you'll play a key role in providing a broad range of administrative and technical support to several teams within the Private Assets Investment team, including Pacific Private Fund Advisors (PPFA). You will report directly to the SVP and Deputy Chief Investment Officer.How you'll help move us forward:Partner, collaborate and provide guidance to applicable departments and other administrative staff to support key initiatives, meetings, or projects.Proactively manage calendars and calendar conflicts using MS OutlookMake travel arrangements and prepare expense reports using Concur.Process invoices using Coupa.Serve as a point of contact for all internal and external visitors and interact with them in a professional manner.Order department suppliesManage the onboarding process for new team membersPrepare correspondence and documents as assigned using demonstrated proficiency in written communication.Receive and respond to emails in a professional manner.Complete assigned processing, documentation, and reports using knowledge of applicable systems and contacts.Use Microsoft Excel, Word, PowerPoint, and Teams to complete assignments as required.Be the department point person for technology and hardware supportSupport and help organize department events.Complete miscellaneous tasks and projects, as assigned.The experience you bring:5+ years of administrative experience supporting senior-level executives. Experience working in the investment space preferred.Strong experience with Microsoft Office 365 applications (Excel, Outlook, PowerPoint, Teams) and Adobe AcrobatExperience using Docusign, Concur, and CoupaApproachable, professional, and self-motivated individual with a positive and collaborative attitudeAbility to make independent decisions regarding planning, organizing, and scheduling workExcellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quicklyExcellent problem solving and administrative skills to handle a wide variety of complex situationsAbility to resolve conflicts involving specific administrative responsibilitiesExtremely detailed-oriented and uses sound judgmentExcellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skillsBase Pay Range:The base pay range noted represents the company's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.$40.81 - $49.87Your Benefits Start Day 1Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependentsGenerous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time OffPaid Parental Leave as well as an Adoption Assistance ProgramCompetitive 401k savings plan with company match and an additional contribution regardless of participationWe are committed to a culture of diversity and inclusion that embraces the authenticity of all employees, partners and communities. We support all employees to thrive and achieve their fullest potential.Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.
Worksite address
newport coast, CA, 92657, US
Who can apply
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