Senior Executive Assistant & Chief of Staff

Job description

Senior Executive Assistant & Chief of Staff

Ovid Therapeutics Inc. is a New York-based biopharmaceutical company dedicated to developing small molecule medicines for brain conditions with significant unmet need. The Company is advancing a pipeline of novel, targeted small molecule candidates that modulate the intrinsic and extrinsic factors involved in neuronal hyperexcitability causative of multiple neurological and neuropsychiatric disorders.

Ovid operates in a hybrid-work model. Candidates must be willing to work in the NYC office in coordination with their manager’s expectations and the needs of the department and business. Salary is $140,000–$170,000, depending on experience and qualifications.

Executive Administration Responsibilities

Managing complex calendars, meetings, priorities, and ensuring follow‑up on key commitments with attention to efficient time use across meetings, travel, and personal commitments.

Coordinating complex domestic and international travel logistics, including accommodations, itineraries, and expense management.

Overseeing facilities operations in partnership with the Office Coordinator—ensuring the office is safe, functional, stocked, and welcoming.

Managing office contracts, building relationships with service providers, and resolving facilities‑related issues.

Supporting company‑wide meetings and events by coordinating logistics, agendas, and materials for internal and external audiences.

Providing high‑level administrative support to other executive team members as needed, especially during peak periods or key initiatives.

Facilitating communication flow between the CEO, leadership team, and external partners.

Upholding confidentiality, professionalism, and handling sensitive information with the utmost discretion.

Guiding and mentoring administrative staff to promote consistency, efficiency, and a positive team culture.

Chief of Staff Strategic Responsibilities

Acting as a trusted strategic partner to the CEO, President, and COO on strategic initiatives and problem‑solving.

Coordinating leadership team agendas, meetings, and off‑sites; ensuring alignment on priorities, follow‑ups, and actions.

Preparing and organizing high‑level materials, agendas, and correspondence to keep leadership well‑informed and ahead of schedule.

Serving as a key liaison with internal teams, board members, and external partners to enable smooth communication and collaboration.

Supporting board meeting preparation, including materials, logistics, and follow‑up actions.

Drafting internal and external communications, presentations, and reports on behalf of the CEO, COO, or Executive Team.

Qualifications – Minimum Requirements

10+ years of experience supporting senior executives, with a proven track record of managing at the C‑suite level.

Mastery of complex scheduling, domestic and international travel, logistics, including expense reporting and travel management tools.

Exceptional organizational skills and the ability to juggle competing priorities with calm and focus.

Demonstrated communication skills, including listening, presentation preparation, conveying information, and follow‑up.

Proven experience working with absolute discretion and professionalism when handling confidential or sensitive information.

Expert level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the confidence to learn new tools quickly.

Proven ability to thrive in a hybrid work model, balancing collaboration in‑office with independent productivity remotely.

Solutions‑oriented mindset that includes anticipating needs and an "all hands on deck" attitude.

Preferred Qualifications

Relevant experience in project management, board support, and/or cross‑functional leadership.

Experience in biotech, pharma, or life sciences—or familiarity with highly regulated industries is highly preferred.

Direct support experience with Boards of Directors and preparation of board materials.

Facilities management oversight and vendor management skills.

A degree in business administration, communications, or a related field.

Experience in mentoring or guiding administrative staff.

Comfort working in a high‑growth, mission‑driven organization where priorities can shift quickly and flexibility is key.

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Worksite address

new york, NY, 10261, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.