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Job description
Executive Assistant Business PartnerJob Description Required Skills:Minimum of 4-5 years working at the executive administrative level, preferably supporting C-Level senior staff membersAbility to exercise complete discretion and handle highly confidential information with 100% integritySelf-starter who can operate independently, prioritize ruthlessly, and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challengesAnticipatory — must be able to plan ahead and identify unforeseen needsAdaptability — embrace change and pivot when changes arisePerseverance — ability to see things through completion regardless of obstaclesProven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environmentExcellent verbal and written communication skills including the ability to communicate with all levels of the organizationCultural steward — brings an element of fun and caring to the workplaceStrong familiarity with technology preferredExpert level knowledge of Microsoft Office (Advanced Word, Excel, PowerPoint) skills or Google suite (Google Drive, Docs, Sheet)Advanced Outlook calendar management is criticalAbility to format high level presentations and database applicationsJob Summary:We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP 2) to be part of our Finance team. The Executive Assistant will support the VP of Financial Planning & Analysis in addition to 1-2 Director / VP Level leaders, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, proactive, professional, and capable of managing their workload as well as their executive's calendars and prioritizing tasks in a fast-paced environment.Responsibilities:Calendar Management: Own business partners' complex calendar; coordinate across teams and EABPs by prioritizing schedules and qualifying requestsProactively solicit agendas and manage attendee listsTravel: Manage travel by carefully considering and deciding optimum travel arrangements and itinerariesLeadership: Possess a high degree of initiative to take independent action and be able to always exercise proper judgmentBe the "eyes and ears" of the organization and be sensitive to the needs of employeesAbility to tame organized chaos while remaining calm and composedBe trustworthy and able to exhibit a high degree of confidentiality and integrityBe approachable and eager to provide counsel and direction to team members/peersBusiness acumen: Have a general understanding of the organization – the vision, business direction, and missionLeverage your administrative expertise to be two steps ahead of your executives by problem solving, understanding priorities, and planning ahead for reoccurring events and tasksProjects: Partners with other EABPs or cross functional team members on special projects (eg floor plans, team culture)Take initiative on researching, implementing, and improving systems and processesTool Management: Reconcile and manage expense reports on behalf of leaders and ensure adherence to company policy across the organizationCoordinate with technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcomeMaintain organizational charts and email distribution lists**Only those lawfully authorized to work in the designated country associated with the position will be considered.**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.
Worksite address
mountain view, CA, 94043, US
Who can apply
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