Senior Executive Project Manager

Job description

Strategic Outcomes of this Position

The senior pastor will maximize his impact and influence through Bridgeway Community Church and globally by having all operational and administrative details proactively managed by his Senior Executive Project Manager.

Duties, Responsibilities, and Requirements

The duties, responsibilities, and position requirements must be executed with the highest degree of discretion and confidentiality.

General Meeting/Event Management

Manage Dr. Anderson’s calendar as his primary scheduler for all meetings while guarding requested block‑out times

Maintain ample downtime between calendar commitments and schedule meal breaks

Ensure travel arrangements are made and communicated to the Sr. Pastor in advance and on the day of/before the commitment

Prepare agenda, talking points, research, and information from previous meetings and send them to Sr. Pastor in advance of the meeting for review the day of/before the meeting

Identify for each event the role the Sr. Pastor will have (speaking, hosting, attending)

Provide context for meetings as appropriate; determine if there will be opportunities for key connections with other attendees (Public/political/entertainment/ influencers, etc); Determine if press will be present at the event/activity

In collaboration with the Director of Public Relations, develop presentations, handouts, and digital and print material for meetings

Debrief all meetings and identify follow-up action steps and commitments for the Sr. Pastor

Conduct daily briefings in the morning and each afternoon to prepare for the current day, time-sensitive items, and the remainder of the weekly schedule and commitments

Research relevant history, pertinent political points, key people, and relevant biblical scripture applicable to each engagement; provide a summary at least 48 hours in advance of the event

Provide hospitality support for activities and events hosted by Dr. Anderson, ensuring a welcoming and well-coordinated experience for all guests

Prepare, reconcile, and submit expense reports on time

Other additional and/or alternative duties as assigned from time to time

Elder/Clergy/Board Meeting Support

Coordinate food as appropriate/requested

Inform Dr. Anderson of any members who will be present, absent, late, or will leave early

Procure all supplies needed for the meetings (Chart paper, books, coffee supplies)

When requested, type minutes and store in an accessible online drive (excluding Elder meetings)

Identify and communicate follow-up action steps for Dr. Anderson and all meeting participants (excluding Elder meetings)

Community and Non-Bridgeway Board Meeting Support

Ensure Dr. Anderson knows the location of the meeting and/or if it will have a virtual component

Ensure Dr. Anderson knows the expectations for dress at the meeting

Provide any information, details, research or preparation needed for the meeting

Radio Show Support

Provide support for live daily radio show as needed, including coordination, preparation, research and real-time execution support

Sunday Hospitality Management

Review guests who will be attending each Friday prior to Sunday

Coordinate with the Director of Public Relations to ensure guests will be greeted, credentialed, and seated as appropriate

Ensure the caterer knows how many guests to prepare for and any dietary preferences/restrictions

Confirm that the hosting location (Exec. Conf. Rm or Sr. Pastor’s Office) is cleaned and prepared for guests

Sunday Message Support

Assist with research for the sermon series

As sermon notes are distributed, be attentive to materials that Dr. Anderson has developed that might support the message/sermon series

Ensure Sr. Pastor is aware of announcements associated with the message/service

Communicate with individuals/ministries who may be mentioned in the message so they are prepared to engage with the congregation

Confirm that any website links that are mentioned in the message are working properly

Ensure Dr. Anderson is aware of any creative elements that are planned and how they tie to the sermon topic

Sunday Operation Support

Provide a summary sheet with the following information: The name of the security detail

The person who will be driving the secondary car between campuses.

The name of the Clergy on Call

Coordinate the limo driver between campuses

Organize Dr. Anderson’s notes after each service

Coordinate mic and sound check

Communicate any last-minute changes or updates to the sermon with the service director

Ensure fans and lights are adjusted properly

Confirm that any props Dr. Anderson needs are available

Speaking/Consulting Management

Review the Speaker Request Form to ensure details are specific and complete

Identify and communicate the purpose and intended outcomes for the engagement

Provide a one-page overview for Sr. Pastor that includes the following: Previous requests/appearances

Potential social and/or professional connections associated with the requesting organization or location

Requested role (Hosting, speaking, attending)

Brief biography of the organization

Budget

For approved requests: Execute contract

Maintain a secure record of contacts and contracts

Secure financial deposits of honorariums/ love offerings and maintain proper records

Communicate speaker needs with host and manage expectations of speaker obligations (Class for flights, hotel room preferences, meal expenditures)

Coordinate and manage tasks for each of Dr. Anderson’s support team

Determine if the radio show will be impacted and make arrangements if Dr. Anderson will not be able to host the radio show

Identify calendar conflicts and reschedule as needed

For denied requests: Connect people/organizations with other resources from BCC and GG

Maintain a record of requests

Communication Management

Review email, text, WhatsApp, and other communication sources and flag messages that need timely responses

Archive messages when appropriate

Maintain the computer drive/ email in a condition that ensures ample room for storage and continued communication

Review communications for grammar and punctuation accuracy

Draft, review, and submit communications on behalf of Dr. Anderson

Plan and facilitate monthly Kitchen Cabinet meetings

Knowledge, Skills, and Abilities

Ability to manage highly confidential information

Demonstrated advanced working proficiency in Google Suite and Microsoft Suite, Planning Center, Canva, and other administrative tools as needed, including project management tools such as Basecamp and expense reporting platforms such as Expensify

Actively manage and leverage social media platforms (e.g., Facebook, Twitter, Instagram) to support communication and engagement objectives as needed.

Confidently operate and facilitate virtual meeting platforms (e.g., Zoom, Google Meet, Microsoft Teams), ensuring seamless execution of virtual engagements

Demonstrate advanced strategic planning and coordination skills, with the ability to anticipate needs and align logistics with broader objectives

Exhibit clear, concise, and effective verbal and written communication skills across diverse audiences

Demonstrate strong computer literacy and user interface navigation skills, with the ability to quickly learn and adapt to new technologies

Execute tasks with a high degree of timeliness, accuracy, and independent resourcefulness, managing competing priorities effectively

Interpersonal Attributes

Exhibits a high level of ethics and integrity

Displays an ability to communicate with church members and prospective clients

Demonstrates a comfort with people of varying ages, colors, classes, and cultures

Shows skills in contract negotiation

Follows multiple simultaneous instructions

Completes tasks in a timely manner

Possesses a teachable spirit

Exercises independent problem-solving skills

Maintains an attitude of active listening

Work Environment

This job operates in a professional office environment. Professional dress is expected. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands and fingers, and reach with hands and arms. The position requires the ability to occasionally lift office products and supplies up to 35 pounds.

Position Type/Expected Hours of Work

This is a full-time position. The workday schedule will vary but includes Sundays. Early morning support may be required on Thursdays and other times as needed.

Travel

Travel is primarily between Owings Mills and Columbia Campuses; however, some out-of-area and overnight travel may be required.

Education and Experience

College Degree preferred

2 - 5 years in a faith-based organization

2 - 5 years of project management or executive assistant experience

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Worksite address

columbia, MD, 21046, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.