About this opportunity
Kaizen Lab Inc. lists this Senior Executive Project Manager Columbia, MD opportunity in northern, Kentucky. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Strategic Outcomes of this Position
The senior pastor will maximize his impact and influence through Bridgeway Community Church and globally by having all operational and administrative details proactively managed by his Senior Executive Project Manager.
Duties, Responsibilities, and Requirements
The duties, responsibilities, and position requirements must be executed with the highest degree of discretion and confidentiality.
General Meeting/Event Management
Manage Dr. Anderson’s calendar as his primary scheduler for all meetings while guarding requested block-out times
Maintain ample downtime between calendar commitments and schedule meal breaks
Ensure travel arrangements are made and communicated to the Sr. Pastor in advance and on the day of/before the commitment
Prepare agenda, talking points, research, and information from previous meetings and send them to Sr. Pastor in advance of the meeting for review the day of/before the meeting
Identify for each event the role the Sr. Pastor will have (speaking, hosting, attending)
Provide context for meetings as appropriate; determine if there will be opportunities for key connections with other attendees (Public/political/entertainment/ influencers, etc); Determine if press will be present at the event/activity
In collaboration with the Director of Public Relations, develop presentations, handouts, and digital and print material for meetings
Debrief all meetings and identify follow-up action steps and commitments for the Sr. Pastor
Conduct daily briefings in the morning and each afternoon to prepare for the current day, time-sensitive items, and the remainder of the weekly schedule and commitments
Research relevant history, pertinent political points, key people, and relevant biblical scripture applicable to each engagement; provide a summary at least 48 hours in advance of the event
Provide hospitality support for activities and events hosted by Dr. Anderson, ensuring a welcoming and well-coordinated experience for all guests
Prepare, reconcile, and submit expense reports on time
Other additional and/or alternative duties as assigned from time to time
Elder/Clergy/Board Meeting Support
Coordinate food as appropriate/requested
Inform Dr. Anderson of any members who will be present, absent, late, or will leave early
Procure all supplies needed for the meetings (Chart paper, books, coffee supplies)
When requested, type minutes and store in an accessible online drive (excluding Elder meetings)
Identify and communicate follow-up action steps for Dr. Anderson and all meeting participants (excluding Elder meetings)
Community and Non-Bridgeway Board Meeting Support
Ensure Dr. Anderson knows the location of the meeting and/or if it will have a virtual component
Ensure Dr. Anderson knows the expectations for dress at the meeting
Provide any information, details, research or preparation needed for the meeting
Radio Show Support
Provide support for live daily radio show as needed, including coordination, preparation, research, and real-time execution support
Sunday Hospitality Management
Review guests who will be attending each Friday prior to Sunday
Coordinate with the Director of Public Relations to ensure guests will be greeted, credentialed, and seated as appropriate
Ensure the caterer knows how many guests to prepare for and any dietary preferences/restrictions
Confirm that the hosting location (Exec. Conf. Rm or Sr. Pastor’s Office) is cleaned and prepared for guests
Sunday Message Support
Assist with research for the sermon series
As sermon notes are distributed, be attentive to materials that Dr. Anderson has developed that might support the message/sermon series
Ensure Sr. Pastor is aware of announcements associated with the message/service
Communicate with individuals/ministries who may be mentioned in the message so they are prepared to engage with the congregation
Confirm that any website links that are mentioned in the message are working properly
Ensure Dr. Anderson is aware of any creative elements that are planned and how they tie to the sermon topic
Sunday Operation Support
Provide a summary sheet with the following information:The name of the security detail
The person who will be driving the secondary car between campuses.
The name of the Clergy on Call
Coordinate the limo driver between campuses
Organize Dr. Anderson’s notes after each service
Coordinate mic and sound check
Communicate any last-minute changes or updates to the sermon with the service director
Ensure fans and lights are adjusted properly
Confirm that any props Dr. Anderson needs are available
Speaking/Consulting Management
Review the Speaker Request Form to ensure details are specific and complete
Identify and communicate the purpose and intended outcomes for the engagement
Provide a one-page overview for Sr. Pastor that includes the following:Previous requests/appearances
Potential social and/or professional connections associated with the requesting organization or location
Requested role (Hosting, speaking, attending)
Brief biography of the organization
Budget
For approved requests:Execute contract
Maintain a secure record of contacts and contracts
Secure financial deposits of honorariums/ love offerings and maintain proper records
Communicate speaker needs with host and manage expectations of speaker obligations (Class for flights, hotel room preferences, meal expenditures)
Coordinate and manage tasks for each of Dr. Anderson’s support team
Determine if the radio show will be impacted and make arrangements if Dr. Anderson will not be able to host the radio show
Identify calendar conflicts and reschedule as needed
For denied requests:Connect people/organizations with other resources from BCC and GG
Maintain a record of requests
Communication Management
Review email, text, WhatsApp, and other communication sources and flag messages that need timely responses
Archive messages when appropriate
Maintain the computer drive/ email in a condition that ensures ample room for storage and continued communication
Review communications for grammar and punctuation accuracy
Draft, review, and submit communications on behalf of Dr. Anderson
Plan and facilitate monthly Kitchen Cabinet meetings
Knowledge, Skills, and Abilities
Ability to manage highly confidential information
Demonstrated advanced working proficiency in Google Suite and Microsoft Suite, Planning Center, Canva, and other administrative tools as needed, including project management tools such as Basecamp and expense reporting platforms such as Expensify
Actively manage and leverage social media platforms (e.g., Facebook, Twitter, Instagram) to support communication and engagement objectives as needed.
Confidently operate and facilitate virtual meeting platforms (e.g., Zoom, Google Meet, Microsoft Teams), ensuring seamless execution of virtual engagements
Demonstrate advanced strategic planning and coordination skills, with the ability to anticipate needs and align logistics with broader objectives
Exhibit clear, concise, and effective verbal and written communication skills across diverse audiences
Demonstrate strong computer literacy and user interface navigation skills, with the ability to quickly learn and adapt to new technologies
Execute tasks with a high degree of timeliness, accuracy, and independent resourcefulness, managing competing priorities effectively
Interpersonal Attributes
Exhibits a high level of ethics and integrity
Displays an ability to communicate with church members and prospective clients
Demonstrates a comfort with people of varying ages, colors, classes, and cultures
Shows skills in contract negotiation
Follows multiple simultaneous instructions
Completes tasks in a timely manner
Possesses a teachable spirit
Exercises independent problem-solving skills
Maintains an attitude of active listening
Work Environment
This job operates in a professional office environment. Professional dress is expected. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands and fingers, and reach with hands and arms. The position requires the ability to occasionally lift office products and supplies up to 35 pounds.
Position Type/Expected Hours of Work
This is a full-time position. The workday schedule will vary but includes Sundays. Early morning support may be required on Thursdays and other times as needed.
Travel
Travel is primarily between Owings Mills and Columbia Campuses; however, some out-of-area and overnight travel may be required.
Education and Experience
College Degree preferred
2 - 5 years in a faith-based organization
2 - 5 years of project management or executive assistant experience
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.