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Job description
Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
More about FAD:
Financial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with university and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:
Engage with respect, honesty, and integrity
Cultivate equity, diversity, inclusion, and belonging
Welcome innovation, collaboration, and flexibility
Enjoy our work, grow professionally, and aim for the extraordinary
Learn more about Financial Administration (harvard.edu) and our eight reporting units. (
Job Description
The Office for Sponsored Programs (OSP),through its Proposal ReviewTeam,is responsible for ensuring the sponsored research proposals are accurate, complete, and compliant with institutional, sponsor, and regulatory requirements before submission, and serves as the institutions Authorized Organizational Representative (AOR) with signatory authority.
The Senior manager positionhasresponsibilitiesthatspan all aspects of theproposal review and submissions lifecycle andteam members regularlyinterface withsponsors, regulatory agencies, principal investigators, school and department-based research administrators, project coordinators, other key administrative stakeholders across Harvard University, and collaborating institutions.
TheSenior Managerwill partner with theSenior Director of Pre-Award to continuously evaluateutilizationof existing processes,technologies, and practices.
The Senior Manager, in partnership with the Senior Director of Pre-Award, will recommend, develop, and lead the implementation ofnew orrevisedprocesses,technologies, and practicesto streamline and standardizeuniversity-wide and localpractices.
Typical Core Duties:
Lead and manage the proposal review team, including staffing, onboarding, training, professional development, and workload distribution.
Develop, implement, and maintain standard operating procedures, tools, and training to promote consistent, efficient, and compliant proposal review practices.
Collaborate with sponsors, principal investigators, departmental staff, and other central offices to submit all sponsored proposals and when necessary, resolve issues and facilitate successful submissions.
Develop and use metrics and dashboards to evaluate proposal review performance and identify opportunities for improvement within OSP and across the university.
Contribute to the development and delivery of presentations, outreach, and training for schools, departments, and central offices, as needed
Serve as an Authorized Organizational Representative (AOR) with signatory authority for proposal submissions and related institutional certifications and assurances.
Provide exemplary customer service
Other duties as assigned
Qualifications
Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
Bachelor’s degree or equivalent work experience required
Minimum of 8 years’ relevant work experience
Advanced knowledge of sponsored research regulations
Supervisory experience
Additional Qualifications and Skills
Detail-oriented and analytical problem-solver
Excellent organizational and electronic document management skills
Ability to prioritize and manage multiple deadlines
Excellent people and relationship management skills
Excellent verbal and written communication skills
Experience with business process and workflow assessment and development, and process improvement and system design and implementation methodologies.
Knowledge of federal and non-federal sponsor requirements and procedures (Uniform Guidance, NIH, NSF, DOD, etc.)
Knowledge of Harvard’s policies and procedures (Chart of accounts, Provostial Approval List, cost sharing, awards management, effort reporting, etc.)
Knowledge of Harvard’s Sponsored systems (GMAS, HART, ecrt, etc.)
Ability to work independently
Positive, collaborative, and team-focused attitude
Knowledge of sponsors’ grants systems (Grants.gov, Research.gov, eRA Commons, ASSIST, Foundations, etc.)
Additional Information
Working Conditions: Onsite work is performed in an office setting.
Primarily remote role with flexibility to work on-site and optional in-person meetings bi-monthly. On-site attendance expectations may evolve based on business needs
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity, Education
Other Information: This position has a 90-day orientation and review period.
Work Format Details
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 059. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
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Worksite address
cambridge, MA, 02140, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.