Senior Onboarding Associate

Job description

The Senior Onboarding Associate plays a critical role in Vector's operational efficiency and client satisfaction. This position is responsible for managing the seamless transition of new clients onto our platform, with a focus on fund accounting expertise, precise financial statement preparation, and maintaining strong client relationships throughout the onboarding lifecycle.

Responsibilities

Client Onboarding & Migration:

Lead and independently manage client migrations with minimal supervision, ensuring accurate data transfer and reconciliation

Serve as the primary point of contact during the onboarding process, building strong relationships with clients and internal stakeholders

Navigate ambiguous situations with professionalism and initiative, proactively identifying and resolving potential issues

Guide clients through the transition from initial engagement to day-to-day fund administration operations

Fund Accounting & Financial Reporting:

Upload and reconcile historical financial data to match previously reported quarter-end financials

Prepare detailed workpapers documenting the reconciliation process and any adjustments made during onboarding

Apply working knowledge of fund accounting principles to understand and validate client data during the transition

Review Limited Partnership Agreements (LPAs) and other related fund documents to identify key provisions relevant to ongoing fund administration

Documentation &Communication:

Maintain precise and comprehensive onboarding documentation and workpapers for delivery teams to support sustained client relationships

Communicate effectively with clients, keeping them informed of onboarding progress, timeline expectations, and addressing inquiries promptly

Collaborate with internal teams to facilitate seamless handoffs from onboarding to ongoing fund administration

Project & Task Management:

Manage multiple client onboardings simultaneously while meeting deadlines and maintaining quality standards

Execute delegated tasks from leadership promptly and accurately, ensuring adherence to project timelines

Demonstrate strong critical thinking and problem-solving skills when addressing complex fund accounting scenarios

Adapt flexibly to evolving project requirements and changes in scope

Qualifications

3-5 years of professional accounting experience

Bachelor's degree in Accounting, Finance, or a related field

Working knowledge of fund accounting principles and financial statement structure for venture capital vehicles

Experience preparing workpapers to support data reconciliation and account transitions

Ability to review and understand key provisions in Limited Partnership Agreements (LPAs)

Client-facing experience with proven ability to communicate accounting concepts clearly and professionally

Ability to manage multiple priorities and deadlines simultaneously while maintaining accuracy and attention to detail

Strong critical thinking, problem-solving, and decision-making skills

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Compensation

The compensation for this position is competitive and ranges from $90,000 to $120,000 annually, depending on the level of experience, qualifications, and market benchmarks. In addition to the base salary, eligible candidates may receive profit units as part of Vector's comprehensive compensation package. Specific details will be discussed during the interview process. Vector is committed to providing fair and competitive compensation, ensuring compliance with all applicable state requirements.

Vector AIS provides fund administration services to alternative investment firms, including reporting, workflows, tax and audit coordination, and investor onboarding solutions.

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Who can apply

Review the original listing for work authorization, qualifications and employer requirements.