About this opportunity
Vivsoft lists this Senior Proposal Manager opportunity in herndon, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Location: Hybrid - Herndon, VA
VivSoft is an emerging technology company specializing in Cloud, Enterprise DevSecOps, AI, and Digital Customer Experience to drive mission‑enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators.
Job Summary
As a Senior Proposal Manager, you will lead high-impact proposals for opportunities across federal, state and local agencies. You will orchestrate end‑to‑end proposal development, ensuring compliant, timely submissions and strategic alignment with business objectives.
Key Responsibilities
Lead end‑to‑end proposal development and ensure 100% compliance, timely delivery, and strategic alignment with business objectives.
Partner with Solutions and Capture teams to shape customer‑focused messaging and integrated win themes across proposal volumes.
Lead high‑performance proposal operations, including kickoff meetings, daily stand‑ups, and milestone reviews, ensuring team alignment and accountability.
Own proposal architecture: develop effective, compliant outlines; create templates, compliance matrices, and quality‑control protocols.
Facilitate color reviews and final QA, ensuring proposals are polished, compelling, and strategically positioned to win.
Manage final production and submission, overseeing all aspects of delivery and post‑submission follow‑up.
Maintain proposal assets and knowledge base, contributing to continuous improvement and organizational readiness.
Perform additional strategic duties to support business development and growth initiatives.
Skills Required
Bachelor’s degree.
Proven success supporting small business growth in federal contracting and managing proposals over $5M.
5+ years of proposal management experience supporting federal, state, or local opportunities, including compliance, writing/editing, color reviews, and final submission.
Exceptional time‑management and organizational skills; adept at juggling multiple priorities and maintaining composure under pressure in fast‑paced, remote environments.
Proven knowledge and experience in elevating proposal quality, optimizing evaluation scores and increasing win rates.
Proficiency in Shipley methodologies and industry best practices.
Exceptional written and verbal communication, editing, and interpersonal skills.
Proficiency in market research tools: GovWinIQ, eBuy, SAM.gov, FPDS.
Advanced skills in Microsoft Office Suite, SharePoint, Adobe Acrobat, desktop publishing and AI tools.
Desired Skills
Experience developing oral presentations.
Interest in learning new and emerging technology trends.
Benefits
Comprehensive Medical, Dental, and Vision plans (employer‑paid for employees only).
Life Insurance.
Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 company‑paid holidays).
401(k) retirement plan with employer match.
Professional development training reimbursement.
Flexible/remote work schedules.
Salary Range: $120K – $135K
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Worksite address
herndon, VA, 22070, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.