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Job description
Job TitlePosition Summary: To perform highly responsible, specialized, technical, and confidential office administrative and advanced clerical support functions in support of the City Clerk's Office city-wide Records Management Program or the Chula Vista Police Department's police records unit.The current vacancy is located in the Police Department. This position will focus on fulfilling requests for records under the California Public Records Act.Note: This recruitment is for a part-time, non-benefited position limited to 919 hours of employment in a fiscal year (July 1 through June 30) with an average of less than 30 service hours per work week. Hours may vary between 0 - 16 hours per week, dependent upon the daily staffing needs of the department. Unclassified hourly employees are paid on an hourly basis and shall not be eligible for benefits nor be subject to Civil Services Rules. Although hourly employees are at-will, they are still subject to all other City policies and procedures.Minimum QualificationsAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Three years of responsible office administrative support experience. One year must involve records management in a public agency and training equivalent to completion of the twelfth grade. License or Certificate: May need to possess a valid California driver's license as required by the position.Knowledge, Skills and Abilities / Physical Demands and Working ConditionsKnowledge of: principles, practices, methods, and techniques of records and information management programs; document imaging concepts and practices; California Public Records Act; English usage, spelling, grammar, and punctuation; modern office methods, procedures, computer equipment, and computer software applicable to assignment. Ability to: perform a variety of complex, specialized and responsible clerical duties in support of the Records Management program; review documents related to Records Management operations; observe, identify and problem solve office operations and procedures; understand, interpret, explain, and apply Federal, State, and local laws, codes, regulations, policies, and procedures; review finished work products for accuracy and completeness; learn organization procedures and operating details; operate a personal computer with standard business software, including word processing, spreadsheet, database applications, and other standard office equipment; demonstrate initiative and sound independent judgment within established guidelines; communicate clearly and concisely, both orally and in writing; understand and follow oral and written instructions; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner. Physical Demands: On a continuous basis, sit at a desk for long periods of time. Intermittently twist and reach office equipment; write or use a keyboard to communicate through written means; lift or carry weight of 25 lbs. of less. Working Conditions: Work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices or meetings. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.
Worksite address
chula vista, CA, 91915, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.