Job description
About Us:
At NXTThing, we’re redefining the future of talent acquisition. We believe hiring is both an art and a science, and we’re building a new approach that combines innovative technology, data-driven insights, and the human expertise needed to transform how companies attract, engage, and hire talent.
Through our recruitment solutions, Personegy™ hiring platform, and Talentegy™ analytics solutions, we bring together people, technology, and data to challenge traditional hiring models and create smarter talent experiences.
Join us as we continue rewriting the playbook for talent acquisition and building what’s next in the future of hiring.
The Senior Recruitment Coordinator position is responsible for providing high-level administrative and coordination support in a high-volume environment, with the added expectation of executive-level polish and judgment. This position supports our client by managing the full coordination lifecycle — interview scheduling, phone screening, job posting, offer administration, and executive/stakeholder communications — while also handling the calendar management, meeting support, and documentation needs typically associated with executive assistant work. The ideal candidate is a seasoned coordinator who can operate independently, manage competing priorities, and represent the client professionally in every interaction.
Responsibilities
Recruiting Coordination
Post jobs to various job boards and Applicant Tracking Systems
Conduct outbound phone screens to potential candidates, both scheduled and yet to schedule
Accurately record candidate answers and conduct interviews in a professional manner
Schedule phone, video, and onsite interviews by coordinating with candidates and client managers
Extend verbal and written offers of employment to qualified candidates
Perform onboarding requests for new hires in the company portal
Manage shared email boxes and respond to candidate and client inquiries in a timely, professional manner
Executive & Stakeholder Support
Manage complex calendars for senior stakeholders, resolving scheduling conflicts and prioritizing competing demands
Coordinate logistics for interviews, leadership meetings, and other high-visibility engagements (video conferencing, agendas, materials)
Attend meetings as needed to take accurate, well-organized minutes and track follow-up items
Draft, format, and proofread correspondence, reports, and other documentation on behalf of the client
Serve as a polished, professional point of contact for phone calls, screening and routing as appropriate
Handle sensitive candidate, client, and business information with a high degree of discretion
General
Assist with other duties as needed, adapting to shifting priorities in a fast-paced environment
Qualifications
3+ years of experience in a recruiting coordination, administrative, or executive support role
Prior experience supporting senior leadership or executives strongly preferred
Minimum of a Bachelor's degree
Proven interpersonal, organizational, written, and verbal communication skills
Consistent professionalism and dependability
Ability to work under pressure in a fast-paced, high-volume environment
Ability to multi-task and problem-solve with a can-do attitude
Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook
Familiarity with Zoom and Slack
Demonstrated ability to apply critical thinking skills
Ability to manage multiple tasks at once and consistently meet deadlines
Access to a quiet work environment free from distractions, with good internet connection and a reliable mobile phone
At NXTThing RPO we understand that we are at our best when our people can be their authentic selves at work and we are committed to providing an inclusive environment for our team, our clients, and our communities. Employment decisions are based on an individual’s qualifications and merit, however, never with regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.