About this opportunity
Exalta Group lists this Shipping Receiving Coordinator - 1st Shift opportunity in somers, Wisconsin. Review the employer’s description below for duties, qualifications and application requirements.
Job description
SUMMARY
Position Title: Shipping and Receiving Coordinator
The Shipping & Receiving Coordinator is responsible for managing all inbound and outbound shipments, subcontract purchase orders, and associated documentation to ensure accurate and timely material flow throughout the facility. This position plays a key role in supporting production, supply chain, logistics, and packaging teams to maintain on-time delivery performance and efficient inventory control.
Department: Supply Chain
Reports To: Supply Chain Manager
DUTIES AND RESPONSABILITIES
Create subcontract purchase orders using supplier quotes with accurate pricing and details.
Coordinate subcontract shipments and track returns to ensure timely processing.
Prepare and process customer shipments, including all required documentation, labeling, and selection of shipping methods.
Schedule pickups and manage freight carriers to ensure on-time delivery to customers.
Collaborate with logistics and packaging teams to prioritize daily shipments.
Receive incoming subcontract orders, materials, supplies, and customer returns.
Verify quantities, part numbers, and quality of received items against packing lists and purchase orders.
Properly trained individuals may assist with material receiving inspections.
Maintain accurate transaction records in the ERP system for all shipments, receipts, and inventory movements.
Support periodic cycle counts and assist with investigating discrepancies.
Monitor stock of shipping supplies and reorder as needed.
Ensure traceability of physical WIP, finished goods, and raw material inventory.
Work closely with Supply Chain, Logistics, and Packaging to plan and prioritize daily activities.
Communicate proactively with internal teams regarding shipment status, delays, or material shortages.
Assist in creating work instructions for the roles standard operations & procedures.
Ensure compliance with Good Manufacturing Practices (GMP), ISO 13485, and FDA guidelines.
Assist with general warehouse organization, cleanliness, and 5S activities.
Support continuous improvement efforts in logistics and inventory accuracy.
Other duties as assigned.
KEY SKILLS, KNOWLEDGE, AND COMPETENCIES
2+ years of experience in logistics, warehouse operations, or inventory control in a manufacturing setting
Prior experience with M2M ERP (or similar manufacturing ERP systems) strongly preferred
Skilled in working independently, following through with assignments with minimal direction.
Knowledge of shipping/ receiving procedures and related documentation
Familiarity and understanding of ISO 13485 and FDA 21 CFR 820 and GMP compliance
Proficiency in Microsoft Office (Outlook, Excel, Word)
Strong organizational skills and detail oriented (attention to detail)
Able to follow verbal directions and written procedures.
Skilled in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events.
EDUCATION, CERTIFICATIONS, AND/OR LICENSES REQUIREMENTS:
High school diploma or GED.
PHYSICAL REQUIREMENTS:
Ability to lift up to 50 lbs. and operate material handling equipment safely
Why Join EXALTA?
At EXALTA, we partner with leading medical technology companies to bring life-changing products to market. You will play a key role in building a culture of continuous improvement, enabling scalable growth, and helping deliver our mission: Together, we make MedTech better.
EXALTA is an Equal Opportunity Employer. We respect every employee as an individual, and we hire and promote based on qualifications, performance, and potential - without regard to race, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.
First Shift
8AM-5PM
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.