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Job description
Shop Coordinator- AutomotiveWe are seeking a detail-oriented Fleet Coordinator to oversee daily fleet support operations with a strong focus on parts inventory management, parts procurement, vehicle registrations, and titling administration. This role is responsible for maintaining accurate records, ensuring timely ordering and availability of fleet parts, and coordinating vehicle documentation compliance for a multi-vehicle operation.The ideal candidate is highly organized, experienced with inventory systems, and comfortable managing administrative processes in a fast-paced fleet or transportation environment.Essential Duties and ResponsibilitiesParts Inventory & OrderingMaintain accurate fleet parts inventory levels across all locationsMonitor usage trends and reorder critical parts to minimize vehicle downtimeProcess purchase orders and coordinate with vendors and suppliersTrack backorders, shipping schedules, and delivery timelinesConduct routine inventory audits and reconcile discrepanciesMaintain organized parts storage areas and inventory recordsNegotiate pricing and establish relationships with parts vendors when applicableEnsure warranty parts and returns are processed correctlyVehicle Registration & TitlingManage vehicle registrations, renewals, titles, plates, and related documentationCoordinate DMV filings and ensure compliance with state and federal requirementsTrack registration expiration dates and maintain compliance schedulesProcess title transfers for purchased, sold, or reassigned vehiclesMaintain accurate vehicle records and digital documentation filesFleet Administrative SupportMaintain fleet management databases and reporting systemsAssist with vehicle onboarding and disposal processesSupport maintenance scheduling and service documentationGenerate inventory, compliance, and operational reportsCommunicate with management regarding fleet needsEnsure records are audit-ready and compliant with company policiesQualificationsPrevious experience of Fleet management software specifically FLEETIO a plus2+ years of experience in fleet operations, automotive parts, inventory control, or transportation administration preferredKnowledge of vehicle registration and titling procedures preferredExperience with inventory management systems and purchase orderingStrong organizational and multitasking skillsProficiency in Microsoft Office, especially ExcelExcellent communication and problem-solving abilitiesAbility to work independently and manage deadlinesCompensation & BenefitsCompetitive hourly pay based on experienceHealth, dental, and vision insurance for full-time employees.Paid time off and holidays
Worksite address
cleveland, OH, 44128, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.