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Job description
About The FHC
Formed in the Summer of 2010, the Fraternity Housing Corporation (FHC) elevates the value of Alpha
Formed in the Summer of 2010, the Fraternity Housing Corporation (FHC) elevates the value of Alpha Gamma Delta membership by providing safe, competitive, and attractive housing and storage facilities for the members of Alpha Gamma Delta. The FHC fulfills its mission through professional property management and prudent financial management, as well as innovative, diligent, and future-focused investments in property and property improvements. The FHC owns or leases more than 95 Alpha Gamma Delta homes, dorms, lodges, suites, and storage spaces across the United States and is committed to providing the highest quality property management support for each unique chapter served.
Accommodations
1 bedroom suite - includes:
Private Entrance
Bedroom
Living Room
Private Bathroom
Small Kitchen Area
Job Summary
The live-in House Director manages the day-to-day operations of the chapter house, including various administrative tasks, security of the chapter facility, environmental safety, oversight of the physical facility and its grounds, management of resident emergencies, assistance with portions of the meal service program, repairs and maintenance, cleanliness, basic financial matters and supervision of vendors and hired staff as applicable. Working closely with the assigned Regional Property Manager, the House Director will ensure the highest quality of service is provided, while carrying out all chapter house rules/bylaws, Fraternity, FHC and/or University policies for a comfortable and safe living environment for Alpha Gamma Delta chapter members. The House Director lives at the chapter facility and must be present seven days and nights weekly excluding extended holiday breaks when the facility is closed.
Duties/Responsibilities
Communicate via phone or teleconference at least once a week with Regional Property
Manager
Submit House Director report weekly
Communicate in-person at least once a week with student Director of Property and Head
Chef
Schedule and conduct the opening and closing of the chapter house
Schedule and conduct at least one house meeting per semester or quarter
Maintain a master calendar with the university dates, holidays, chapter events, major
repairs, etc.
Manage on-going vendor relationships and help negotiate contracts as requested by the
Regional Property Manager
Ensure compliance with policies, rules and regulations set by Alpha Gamma Delta, the
Fraternity Housing Corporation, university, Chapter and other local authorities such as
public health departments
Keep up-to-date information files and records on keys, furnishings/appliances, general
maintenance, residents, employees, vendors, security system, etc.
Manage repairs under $500
Manage multiple service providers, including identifying vendors, gathering quotes,
overseeing work needed and remitting invoices to the Regional Property Manager
Coordinate routine maintenance and inspections
Help create strategy for long-term care and upkeep of facility
Perform daily property inspections
Coordinate, schedule and supervise the work responsibilities of the housekeeping vendor(s)
and/or staff
Assist in the development and monitor standard cleaning routine
Order and maintain adequate levels of cleaning supplies and equipment
Arrange for annual deep cleans of floors, rugs and furniture
Arrange for lawn, ground and exterior maintenance
Arrange for regular pest control service
Perform light cleaning or disinfecting as needed
-=Schedule and conduct daily inspection of the chapter house and surrounding grounds
Ensure that all electrical, plumbing and heating/cooling systems are in line with code and
in proper working order
Regularly inspect all safety and related devices including fire extinguishers, exit doors,
smoke detectors, exit lights, alarms, locks, etc.
Complete three fire drills throughout the academic year
Work with Regional Property Manager on all personnel issues
Submit timesheet every two weeks to Regional Property Manager
Connect with the chapter’s Director of Property Mt on a regularly scheduled basis to review
housing-related items
Handle minor purchases such as daily operational expenses
Collect invoices from vendors, verify their amounts and work completed, and scan copies
to Regional Property Manager for payment
Reconcile monthly credit card statement
Manage and/or be the first responder to member incidents and emergencies
Meet regularly with chapter members, officers and advisor leadership to discuss house
operations and use
Be present at certain chapter events; Communicate effectively with advisors, parents,
alumnae, university representatives, community members and other guests
Other duties as assigned
Required Knowledge/Skills/Abilities
Must be able to read, speak, and write in fluent English
Must pass criminal background check
PC proficient and skills in Microsoft Office and Outlook
Excellent oral and written communication skills
Goal and team oriented, able to work closely with people while exhibiting a positive
attitude
Well organized – Able to work and make sound decisions under pressure and within tight
deadlines
Education
High school Diploma or GED equivalent required;
Bachelor’s degree preferred;
Experience
Previous residence life, Greek-letter organization or other group-living experience preferred
Competencies
Customer focus – Build strong customer relationships and deliver customer-centric solutions
Communicates effectively – Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences
Situational adaptability – Adapt approach and demeanor in real time to match the
shifting demands of different situations
Action oriented – Take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
Interpersonal Savvy - Relate openly and comfortably with diverse groups of people
Physical Demands And Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is primarily in an office environment but involves frequent work performed from out-of-office locations for job related activities and occasional activities which are outdoors. Reasonable accommodation(s) may be made toenable individuals with disabilities to perform the essential functions:
Lifts and carries up to 35lbs on a daily basis
Climbs stairs several times per day
Reads invoices, manuals, labels, policies, etc.
Kneels, bends, and reaches for items often
Stands 65% of the time while working
May work extended hours and/or non-traditional hours (i.e. able to respond to
emergencies 24/7)
Works indoors and outdoors
Must live on-site at the chapter facility
Other Duties
The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Equal Employment Opportunity Policy
We are an equal opportunity employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
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Worksite address
manhattan, KS, 66506, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.