Space Utilization and Planning Analyst III-IV

Job description

Details

nOpen Date 08/28/2026

nRequisition Number PRN46050B

nJob Title Space Utilization and Planning Analyst

nWorking Title Space Utilization and Planning Analyst III-IV

nCareer Progression Track P00

nTrack Level P4 - Advanced, P3 - Career

nFLSA Code Administrative

nPatient Sensitive Job Code? No

nStandard Hours per Week 40

nFull Time or Part Time? Full Time

nShift Day

nWork Schedule Summary

nMonday – Friday 8:00 am – 4:00 pm

nVP Area President

nDepartment 01135 - Construction Management

nLocation Campus

nCity Salt Lake City, UT

nType of Recruitment External Posting

nPay Rate Range 90,000-115,000

nClose Date 11/27/2029

nPriority Review Date (Note - Posting may close at any time)

nJob Summary

nThe Space Planning Analyst is responsible for the administration, maintenance, and continuous improvement of the University’s Archibus platform in support of institutional space planning, facilities management, occupancy management, and strategic decision-making. The position serves as the primary steward of the University’s facilities and space information systems, ensuring the accuracy, integrity, and availability of space inventory, floor plans, occupancy records, organizational assignments, and related facilities data. Working collaboratively with Academic Affairs, University Health, Facilities, Information Technology, and other campus stakeholders, this position supports space utilization analysis, capital planning, asset management, institutional reporting, and long-range space planning initiatives. The incumbent develops reports, dashboards, and data visualizations; administers system configuration and business processes; conducts data audits; and provides technical expertise to support effective space management practices across the University. The position serves as the University’s functional expert for Archibus, leading system enhancements, workflow improvements, data governance efforts, and integration activities that support operational efficiency, regulatory reporting, strategic planning, and evidence-based decision-making. The role exercises independent judgment in identifying opportunities to improve space management processes, enhance data quality, and advance the University’s facilities planning capabilities.

nResponsibilities

nSpace Utilization and Planning Analyst, III

nPerform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions. Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting. Develop space plans, layouts, visualizations, and recommendations using tools such as AutoCAD, Archibus, GIS , and related space planning software to optimize campus space use. Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects. Considered highly skilled and proficient in discipline. Conduct complex, important work under minimal supervision and with wide latitude for independent judgment.

nRequires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)

nSpace Utilization and Planning Analyst, IV

nPerform data driven space utilization analysis, planning, and operational support to advance the University’s academic, research, and administrative missions. Collect, maintain, and analyze space inventory, occupancy, and utilization data to support planning and reporting. Develop space plans, layouts, visualizations, and recommendations using tools such as AutoCAD, Archibus, GIS , and related space planning software to optimize campus space use. Collaborate with project managers to assess space needs and support renovation, relocation, and new construction projects. Recognized as subject matter expert and advanced individual contributor professional. Specialized skill set required. Conduct highly complex work, unsupervised and with extensive latitude for independent judgment.

nRequires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)

nThis position may be filled at either the Space Utilization & Planning Analyst III or Space Utilization & Planning Analyst IV level. Placement will be based on the selected candidate’s qualifications, experience, skills, and demonstrated competencies.

nMinimum Qualifications

nEQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

nDepartment may hire employee at one of the following job levels:

nSpace Utilization and Planning Analyst, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

nSpace Utilization and Planning Analyst, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

nPreferences

nPreferred qualifications include experience administering Archibus or a comparable facilities management platform; expertise in space planning, utilization analysis, facilities data management, and institutional reporting; proficiency with SQL , Power BI, Tableau, AutoCAD, Revit, BIM , or GIS technologies; experience leading enterprise system enhancements and process improvement initiatives; and experience working within a large, complex higher education, healthcare, or research environment. A master’s degree in a related field is preferred.

nType Benefited Staff

nSpecial Instructions Summary

nAdditional Information

nThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

nThis position may require the successful completion of a criminal background check and/or drug screen.

nThe University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

nVeterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

nConsistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

nTo request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page .

nOnline reports may be submitted at

n** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

nAs perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Worksite address

salt lake city, UT, 84193, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.