About this opportunity
Mass General Brigham lists this Sr. Admin Assistant - NSI Stroke Research Support opportunity in boston, Massachusetts. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummaryThis position is responsible for providing high-level administrative support to the executive and management teams and supporting an active research program. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. The role is based in an office environment and serves as the initial point of contact for visitors, patients and collaborators, requiring proficiency in interpersonal communication, task prioritization/organization and professionalism.Essential FunctionsManage and maintain executive schedules, including appointments, meetings, and travel arrangements.Prepare, review, and edit reports, presentations, and other documents.Handle incoming and outgoing correspondence, including emails, letters, and phone calls.Organize and maintain office files, both electronic and physical.Schedule, coordinate, and facilitate meetings, including collating and distributing pre-meeting materials, preparing agendas, taking minutes, and following up on action items.Arrange logistics for internal and external meetings, including room bookings and catering.Serve as the primary point of contact between executives and internal/external stakeholders.Draft and distribute memos, announcements, and other communications as directed.Oversee office supplies inventory, ordering, and distribution.Ensure office equipment is properly maintained and serviced.Coordinate with IT for technical support and equipment needs.Assist in the planning and execution of special projects and events.Monitor project time lines and ensure deadlines are met.QualificationsEducationHigh School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferredCan this role accept experience in lieu of a degree?NoExperienceExperience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferredKnowledge, Skills and Abilities- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).- Excellent verbal and written communication skills.- Strong organizational and multitasking abilities.- Ability to work independently with minimal supervision.- Strong attention to detail and problem-solving skills.- Familiarity with hospital administration processes and healthcare regulations.- Professional demeanor and ability to interact effectively with all levels of staff.Additional Job Details (if applicable)Remote TypeHybridWork Location175 Cambridge StreetScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$20.84 - $29.79/HourlyGrade4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources.
Worksite address
boston, MA, 02108, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.