About this opportunity
J&J Family of Companies lists this Sr. Administrative Assistant opportunity in hopewell, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Sr. Administrative AssistantWe are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ. This position may require up to 10% travel.The Senior Administrative Assistant will provide high-level administrative support to the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology and their team members. Both teams are located within the larger sector of Strategic Customer Group (SCG). The incumbent will be required to exercise autonomy, discretion, and sound judgment when managing complex priorities, sensitive information, and time-critical deliverables.Essential Duties and Responsibilities (Duties are representative and may evolve based on business needs.)Manage complex and dynamic calendars and arrange meetingsOrganize travel arrangements through Concur and prepare expense reports for VP and Senior DirectorManage highly confidential correspondence, rosters, distribution lists, and org chartsCoordinate registration, payments, and logistics for global conferences, external engagements, and executive visitsProvide administrative support for VP, Senior level leaders, and team membersInitiate and manage departmental purchasing cards and related procurement activitiesCoordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setupPlan special events, off-site meetings, and training sessions, including space, catering, and onsite needsLead onboarding coordination for new team members, including systems access, equipment, workspace, and credentialsMaintain organized document and file management systems, including SharePoint and TEAMSPrepare and edit organizational charts and update distribution listsServe as the primary point of contact for internal and external visitors, including registration, workspace, and travel supportCoordinate recruiting activities and communicationsProvide backup support for other senior assistants as neededSupport ad hoc initiatives and special projects requiring independent judgmentQualifications:High school diploma required; Associate degree in business administration, communications, or a related field preferred.Minimum of 4 years of administrative experience or similar is requiredDemonstrate excellence in managing complex executive schedules and competing prioritiesBe highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needsOperate with discretion and integrity when managing sensitive and confidential informationManage multiple concurrent workstreams with urgency, flexibility, and attention to detailCommunicate clearly and effectively across stakeholders and levelsModel a positive, "can-do" mindset aligned with Johnson & Johnson Credo valuesJohnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.The anticipated base pay range for this position is: $52,500.00 - $84,525.00Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave – 80 hours in a 52-week rolling period 10 days Volunteer Leave – 32 hours per calendar year Military Spouse Time-Off – 80 hours per calendar year
Worksite address
hopewell, NJ, 08525, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.