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Job description
Job Description Job Description Staff Accountant-Bookkeeping Specialist
Position Summary
We are seeking a detail-oriented and client-focused Staff Accountant / Bookkeeping Specialist to join our growing team. This role is responsible for managing the day-to-day bookkeeping and accounting needs of independent financial advisory and wealth management firms through QuickBooks Online (QBO).
The ideal candidate is a QuickBooks Online Certified professional with experience managing multiple clients, producing accurate monthly financial reports, performing reconciliations, and supporting month-end close activities. This individual will serve as a trusted resource for advisor clients while also assisting the Controller with internal accounting and administrative functions.
As our bookkeeping services continue to expand, this position will play a key role in onboarding new clients, strengthening client relationships, and ensuring consistent delivery of high-quality accounting services.
Key Responsibilities
Client Bookkeeping & Accounting Services
Manage bookkeeping and accounting functions for a portfolio of independent financial advisors and wealth management firm clients.
Serve as the primary accounting contact for assigned clients.
Conduct client onboarding, including reviewing accounting processes, organizing financial data, and establishing best practices within QuickBooks Online.
Maintain accurate general ledger records and ensure proper transaction categorization.
Perform monthly bank and credit card reconciliations.
Assist clients with budgeting and forecasting processes.
Reconcile payroll activity and ensure proper financial statement reporting.
Complete month-end close activities on a timely basis.
Prepare and deliver accurate monthly financial reports and supporting schedules.
Identify accounting discrepancies and recommend corrective actions.
Communicate directly with clients regarding financial results, bookkeeping questions, and accounting needs.
Participate in client meetings as needed to discuss financial performance and operational improvements.
Manage multiple client relationships while maintaining exceptional service levels.
Internal Accounting Support
Assist the Controller with the company's day-to-day accounting operations.
Support internal reconciliations, reporting, and month-end processes.
Assist with accounts payable, accounts receivable, and administrative accounting tasks.
Maintain accurate financial records and documentation.
Support process improvement initiatives and accounting workflow enhancements.
Assist with special projects as assigned.
Practice Growth & Development
Support the continued growth of the firm's outsourced bookkeeping service offering.
Contribute to the development and standardization of client service processes.
Help improve efficiencies through technology and process enhancements.
Manage a growing client base, with the opportunity to oversee approximately 30 client relationships.
Required Qualifications
QuickBooks Online (QBO) Certification required.
1-3 years of experience using QuickBooks Online in a bookkeeping or accounting role.
Experience preparing monthly financial statements and management reports.
Strong knowledge of bank reconciliations, transaction categorization, and month-end close processes.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and client deadlines simultaneously.
Customer-service mindset with the ability to build trusted client relationships.
Preferred Qualifications
Bachelor's degree in Accounting, Finance, or related field.
Experience supporting financial advisory, wealth management, or professional services firms.
Experience with budgeting and forecasting.
Experience using Gusto payroll software.
Familiarity with outsourced accounting or client accounting services (CAS) environments.
Core Competencies
Client Relationship Management
Financial Reporting
Problem Solving
Organization and Time Management
Attention to Detail
Accountability
Professional Communication
Process Improvement
Adaptability
Teamwork and Collaboration
Success Measures
Success in this role will be measured by:
Timely completion of monthly client deliverables.
Accuracy and quality of financial reporting.
Successful onboarding of new bookkeeping clients.
Client satisfaction and retention.
Effective management of a growing portfolio of advisor clients.
Contribution to process improvements and scalability of bookkeeping services.
Consistent support of the Controller and internal accounting operations.
Worksite address
saint paul, MN, 55120, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.