About this opportunity
The Clovis Municipal School District lists this Substitute - 26/27 Administrative Assistant opportunity in emporia, Kansas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
CLOVIS MUNICIPAL SCHOOLS
Position : Secondary School Administrative Assistant - Attendance
Supervisor: Principal/Assistant Principal
General Job Description: To assist administration, students, teachers, staff, parents, and visitors in any way necessary,
with maximum attention devoted to maintaining daily attendance records of each student
within the school.
Essential Duties and Responsibilities:
Complete daily attendance records entering data into the computer.
Complete and forward telephone messages.
Serve parents/visitors as they arrive at the office in need of assistance.
Check visitors in using the KeepnTrack management system.
Validate attendance sheets for students signing out of school or arriving late.
Attendance/Absence Collect attendance slips.
Call the parent/guardian of each student absent to find out the reason.
Be aware of excessive/unexcused absences. When this occurs, obtain approval from the Principal or Assistant Principal to send a notification letter to the parent/guardian.
Enter absences into the computer.
Assist the principal/assistant principal with deposits, writing receipts and collection of monies only when the Finance Administrative Assistant is absent..
Keep emergency files up to date.
Make sure a copy of the child?s documented attendance sheet is filed in their cumulative folder when the child withdraws from school.
Handle information that is confidential regarding personnel and labor relations issues.
Filing, typing, photo copying, and correspondence.
Maintain confidentiality.
Complete reports with accuracy and forward in a timely manner.
Additional Duties and Responsibilities: Assist with carnivals, open house, deposits, work orders, and fundraisers.
Assist in sorting school mail in teachers boxes.
Assist in ordering and delivery of supplies
Assist with the completion of the 40, 80, and 120 day report.
Run errands.
Tend to injuries/illness in the absence of the school nurse or until the school nurse can take over.
Administer medications following established District policy procedures and guidelines including but not limited to a signed parental/guardian medication form.
Perform other tasks as may be deemed appropriate and necessary by the immediate supervisor and/or the Superintendent.
Qualifications: High school diploma or GED equivalency.
Experience working in an office setting.
Demonstrate knowledge of basic office procedures.
Preferred knowledge and skill of computer function and operation.
Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
Physical Requirements: Sitting, standing, lifting or carrying (up to 50 pounds), reaching, climbing stairs, squatting, kneeling, fingering or otherwise working with fingers, and moving light furniture may be required.
Safety and Health: Knowledge of universal hygiene precautions.
CPR and first aid training preferred.
Equipment/Material Handled: Must know how to properly operate, or be willing to learn to operate, all multimedia equipment including current technology, multi-line phone system, and copier.
Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. Must be able to work under stressful conditions.
Terms of employment: Salary and work year to be established by the Board.
11/97
Revised 01/03
Revised 06/08
Revised 12/08
Revised 05/09
Revised 3/21
Revised 4/21
Revised 5/21
Revised 5/23
Worksite address
emporia, KS, 66801, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.